About Us
West Sussex County Council is a diverse organisation that provides services to more than 850,000 residents every day. This is a great opportunity to join us as an Administrator in friendly Worthing Hospital Social Work Team that prides itself on their supportive culture.
Our hospital social work teams thrive in a high pace, high pressure environment where they can make a real and positive impact on people's lives. They have a varied and challenging workload; every day is different and offers an opportunity to learn something new.
About the Job
Salary: £26,403 to £26,824 per annum
Working Pattern: Full time, 37 hours per week
Contract Length: Fixed term until 27th November 2026
Location: Worthing
We are seeking an organised and customer focused Administrator to provide an efficient and high quality administrative service. Reporting to the Team Manager, you will play a key role in supporting service delivery by prioritising daily tasks in line with team requirements and service objectives.
This role is ideal for a proactive team player who can build positive working relationships and communicate effectively in English, both verbally and in writing.
Key Responsibilities
- Providing a professional and welcoming service to members of the public, including welcoming and signposting visitors at the office
- Accurate data entry and maintenance of council IT systems
- Filing, scanning, and records management
- Arranging meetings, preparing and issuing agendas, and booking rooms
- Collating information and maintaining spreadsheets
- Ordering stationery and supplies
- Processing applications and updating records
- Note taking at complex, sensitive, and/or confidential meetings
- Producing accurate meeting minutes, reports, agendas, and spreadsheets
- Arranging and supporting large scale meetings and events
- Coordinating statutory panels
- Collating and presenting information clearly to support decision making
Personal Qualities
- Reliable, professional, and adaptable
- Calm and methodical when working under pressure
- Committed to delivering high quality work and excellent customer service
Experience and Skills
The following are the short listing criteria so please cover within your application:
Key Skills
- Good communication skills for answering telephone, email and face-to-face queries effectively, communicating with staff and customers.
- Clear and effective written communication skills to produce accurate meeting minutes, write non-standard correspondence and reports, present data and financial information, and to write and respond to emails appropriately.
- Good numeracy skills in order to work with figures and data to make sound and accurate financial calculations and data collection, working methodically.
- Good analytical and problem-solving skills to analyse specialist information and draw practical conclusions and appropriate actions with an understanding of relevant policies and procedures.
- Ability to identify the most efficient and effective ways of working, embrace change and adapt to changing situations and new ways of working positively and effectively, including the ability to learn new systems and processes.
- Excellent IT skills enabling effective daily use of office applications such as Microsoft Outlook, Teams, Word and Excel.
Qualifications and/or experience
- 4 GCSEs with A-C / 4-9 passes including Maths and English, or equivalent qualification or experience demonstrating that level of numeracy and literacy.
- Relevant technical knowledge of procedures and practices associated with delivering an administrative service.
- Sound and accurate overall IT knowledge and experience in using Microsoft Office including Word, Excel and Teams.
- Experience of working in an office environment.
- Some knowledge and technical skills in the use of major computerised systems (for example, SAP or Mosaic) - Desirable
Rewards and Benefits
For a full list of the benefits offered to you as a West Sussex County Council employee you can find them on our Rewards and Benefits page.
Further Information
We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. This post is subject to 5 years referencing and a health check.
West Sussex County Council is an equal opportunities employer committed to promoting an environment that is inclusive and free from all forms of unlawful or unfair discrimination and values the diversity of its people. We actively welcome applications from people of all backgrounds and take every possible step to ensure that no individual will be disadvantaged.
For information regarding your eligibility to apply for this role under our Disability or Veteran's Guaranteed Interview Scheme (if you meet all the essential criteria), this can be found on our application help page.
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