About the role
The Resourcing Manager will establish, implement, and operate a centralised organisational resourcing capability. The role is accountable for creating a data driven, enterprise wide view of workforce supply and demand across funded projects and strategic initiatives.
The postholder will support the design the operating model, embed core processes, and act as the organisational authority for resource insight, enabling evidence based decision making at Director, Executive Director (ED), and Board level. This role is foundational to supporting investment prioritisation, CEPI 3.0 delivery, and constrained resource decision environments.
This role is both strategic and hands on: responsible not only for defining “how it should work”, but for making it work in practice.
This role is a full time position for 1 year.
Responsibilities
Establish the Resourcing Hub
- Support the design and implement the end to end operating model for a central Resourcing Hub, covering governance, scope, data standards, cadence, and outputs.
- Define clear roles, responsibilities, and interfaces between the Resourcing Hub, PMO, HR, Finance, Strategy, and delivery functions.
- Stand up the Hub as a trusted enterprise function rather than a purely PMO centric service, spanning R+D, PDM, PFM, Legal, PPD and other contributing functions.
Workforce capacity and demand planning
- Develop and maintain a consolidated view of workforce supply and demand (at FTE and role level) across:
- Funded projects
- Pipeline investments (CfP/RfP)
- Non investment initiatives critical to strategic delivery
- Apply resource planning consistently across the investment life cycle (from pipeline to project close).
- Identify capacity constraints, bottlenecks, and forecasted gaps, providing forward looking insight to support CEPI 3.0 planning.
Data, systems, and analytics
- Maximise the use of existing IT systems (e.g. Salesforce, Vena and related tooling) to enable sustainable, repeatable resource insight rather than manual collection/reporting.
- Define data standards and minimum information requirements to improve quality, consistency, and confidence in resourcing data.
- Produce clear, decision ready outputs (dashboards, summaries, scenarios) on a rolling quarterly basis aligned to Board and investment planning cycles.
Decision support and governance
- Provide analysis and recommendations that inform resource prioritisation decisions, including “sign now / delay / defer / cancel” scenarios under constrained investment conditions.
- Support Director and ED level reviews by translating complex resourcing data into clear implications, trade offs, and options.
- Act as a neutral, evidence based advisor rather than an advocate for individual projects or functions.
Stakeholder engagement and change leadership
- Build strong working relationships across departments to embed resourcing discipline and shared ownership of data quality.
- Lead organisational change to move from fragmented, siloed resourcing approaches to a transparent, enterprise view.
- Clearly communicate purpose, benefits, and expectations of the Resourcing Hub to senior stakeholders, reducing resistance and ambiguity.
- Define success measures and KPIs for the Resourcing Hub (e.g. forecast accuracy, decision lead time, stakeholder confidence).
- Continuously refine processes, tools, and outputs as CEPI’s operating model and funding context evolves.
- Ensure the Resourcing Hub remains proportionate, pragmatic, and decision focused rather than administratively heavy.
Education, Experience and Competence
- Extensive experience in workforce planning, resource management, PMO, portfolio management, or enterprise planning functions.
- Demonstrable experience building a new function, capability, or operating model (not just running an established one).
- Strong analytical capability with the ability to translate complex data into clear executive level insight.
- Experience working in matrixed, project based organisations with finite and competing resource constraints.
- Excellent stakeholder management skills, including credibility with senior leaders and the confidence to challenge constructively.
- Proven ability to lead organisational change and embed new ways of working.
- Experience in life sciences, R&D heavy, or grant funded environments.
- Familiarity with Salesforce, Vena, or similar enterprise planning tools.
- Experience supporting Board or Investor level decision processes.
- Formal qualifications in project management, portfolio management, or operations (e.g. MSP, PgMP, MBA, Lean/Systems).
Personal attributes
- Comfortable operating in ambiguity and evolving contexts.
- Pragmatic, outcome focused, and able to balance rigour with speed.
- Trusted, neutral, and evidence driven.
- Confident communicator who can simplify complexity without over simplifying.
Travel and Location Requirements
- This role is based in Oslo (Norway)/London (UK).
- Relocation or VISA assistance will not be provided.
- This role is likely to involve some international travel.
What we can offer you
- The opportunity to work together with leading experts on solutions for global challenges
- Experience in the international effort on developing vaccines against emerging infectious diseases and accelerating vaccine development response to outbreaks
- A diverse and inclusive working environment
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