Senior Project Controls Manager
Department: PMO
Employment Type: Permanent
Location: G&T London
What You Will Do
G&T is seeking a forward‑thinking Senior Project Controls Manager to support our expanding corporate occupier Programme Management Office (PMO) Team. The role involves working with commercial occupier clients across differing sectors and regions, reporting to the PMO Partner, and overseeing individual project activities performed by the Project Managers. You will support regular and ad‑hoc reporting as required by the Project Director(s) to facilitate world‑class service delivery throughout project life‑cycles, and be involved with all areas of Projects Controls and Programme Management, including reporting, cost management, risk and change.
Key Responsibilities
Project Strategy
- Set the project brief, strategic schedule and procurement strategy under the direction of the PMO Lead.
- Track and report project progress against the project brief.
- Track design and schedule changes, supporting the Project Manager to actively mitigate associated risks.
Stakeholder Management
- Undertake regular project progress meetings with the Project Manager.
- Participate in client stakeholder meetings as required, typically led by the PMO Lead.
Document Controls and Quality Assurance
- Implement standard document folder structures and templates for use across all workstreams.
- Maintain confidentiality of all project information.
- Assist in project audits and day‑to‑day document control, ensuring accuracy, quality and timely receipt.
- File all electronic documents according to established storage procedures and adhere to document‑lifecycle processes.
- Support implementation and improvement of document management systems.
- Communicate changes to document control procedures to project/workstream teams.
Data Management and Reporting
- Liaise with project teams and external parties to distribute project‑related information.
- Produce regular project reports from supplied data, as required by the Project Director(s).
Training and Vendor Performance Monitoring
- Deliver training to project teams on documentation processes and reporting protocols in collaboration with the PMO Lead.
- Monitor vendor performance against the project brief and contract obligations.
Procurement and Contract Management
- Assist Project Managers in vendor selection and appointments.
- Track vendor appointment progress and manage project invoice processes.
- Collate and store vendor appointment documentation.
General
- Perform administrative tasks as required by the Project Director/PMO Lead.
Experience and Skills Required
- Degree educated (e.g., BA, BSc or equivalent experience).
- Experience working in the construction industry, with an understanding of commercial fit‑out project lifecycles preferred.
- Strong written and oral communication skills; able to liaise with stakeholders at all levels, lead workshops and present to project teams.
- Proficient in Microsoft Office suite.
- Experience developing and updating schedules, project change logs and risk registers.
- Ability to translate and distil complex data into clear, engaging reports.
- Skill in planning and structuring reports and presentations to convey information concisely.
- Detail‑focused and well‑organised.
- Time‑oriented approach to handling workload and queries.
- Proactive management of processes.
- Ability to build successful working relationships in virtual environments.
- Deliver high‑quality work within challenging timeframes.
- Comfortable handling challenging project data and reports.
Additional Platforms Beneficial
- Microsoft Project
- Asta Powerproject
- PowerBI
- Autodesk Construction Cloud
- Aconex
Team Environment
The successful candidate will join our corporate occupier Programme Management Office (PMO) team, led by one of G&T’s partners and a board member. The team values continuous improvement, lifelong learning and networking, creating an inclusive environment where diverse backgrounds are respected.
General Information
This role is 100% office‑based, with time split between Gardiner & Theobald’s London office and a client’s London office (zone 1‑3).
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