Senior Administrator
Based in Leatherhead
Permanent
Hybrid working
31,241.60 per annum
The Senior Administrator is responsible for providing administrative and clerical services in order to ensure effective and efficient administrative operations. Providing residents and clients with information and support at all stages of service and works.
The below points form a guide to the duties and responsibilities under this position, but flexibility will be required:
OPERATIONAL
- Co-ordinate all repairs. Maintaining communication, with the client, residents, Site staff and sub-contractors.
- Provide all works quotations
- Arrange site surveys with Supervisors/FOM's
- Manage the administration of works from pre-start to handover
- Raise and enter new projects/work orders using Oneserve system
COMMERCIAL
- Application for Payment (AFP) for works based on an operatives' timesheet and SoRs/sub-contractors' SoRs
- Collate and issue out the Monthly Financial statistics
- Collate and issue the Weekly Financial Statistics for all jobs Pending, not yet Completed & completed
- Apply for variations where the actual work required is different to the work described on the work order. This may also involve requesting an extension of time
- Draw up job specifications provided by Supervisors/FOM's
- Maintain a 'job tracker' for each workstream, showing the status and value of work orders
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