Role: Facilities Manager REF 130733; Contract Length: Until 05/06/2026; Location: Hackney; IR35: Inside; Pay Rate to Intermediary: £313.42 per day; Security Clearance: BPSS
Spinwell is recruiting for a Facilities Manager for an excellent opportunity within the public sector.
RESPONSIBILITIES OF THE FACILITIES MANAGER
- To support the Head of Corporate Soft FM with the strategic planning and overall management of Facilities management. You will be responsible for the development and management of high quality facilities management teams and will deputise for the Head of Corporate Soft FM.
- To be responsible for the provision of contracted services to support Soft Facilities Management to improve outcomes for the Council.
- Lead and manage internal Facilities teams in the successful delivery of Soft FM.
- To provide specialist contractual and technical resources in relation to contract development and implementation, quality assurance, expert strategic support and advice in relation to the overall work of the team.
- Contribute to ensuring that all Soft FM activities are effectively managed and processes and procedures maintained.
- To work with Procurement to support the negotiation and management of all Soft Facilities Management procurement and contract arrangements.
- To provide advice, develop contractual arrangements, technical policies and procedures to ensure that the technical competence of the team is maintained.
- To identify and capitalise on Soft Facilities and Asset Management opportunities to work with other Council teams, promoting value for money and improved efficiencies.
- Work with the Head of Corporate Soft FM to develop and implement service wide policies and strategies aimed at creating a culture of continuous improvement.
- Support the overarching Soft FM strategy for in‑house and outsourced Soft FM delivery models.
- Ensure that the Council's legal obligations within individual project agreements are met, with particular reference to change, delays, compensation events, notices and payments.
- Provide a proactive role promoting and reducing the Council’s carbon footprint across its Estate and contribute to Energy Usage Reduction strategy as per the Climate Action Plan.
- Work closely with Hard FM and other teams within Asset Management Delivery.
SKILLS/EXPERIENCE OF THE FACILITIES MANAGER
- Undertake any duties appropriate to the job grade and consistent with the scope of the role, when required by their manager.
- At all times carry out responsibilities/duties within the framework of the Council’s Equal Opportunities, Health and Safety and HR policies.
- Ensure all the services within the area(s) or responsibility are provided in accordance with the Council’s commitment to high quality service provision to users.
- Demonstrating and embedding the culture framework for the department, including being actively anti‑racist.
- Continued professional and personal development.
- Experience of working in a local authority environment, incl. an understanding of local authority financial regulations, standing orders and processes (generically, not specific to council).
- Experience of / ability in using standard MS Office software (Word, Excel, Access, Google Workspace).
- Membership of a relevant Facilities Management discipline i.e. IWFM.
- Significant Facilities management experience.
- A demonstrable track record of leading and managing Facilities teams and delivering outcomes that require collaborative approaches both within the organisation and with external partners.
- Able to demonstrate an ability to apply performance management techniques, take responsibility for all tasks of those supervised, and to develop, negotiate and extend challenging outcomes and goals.
- Ability to manage conflicting priorities in a pressurised and fast moving/changing environment, demonstrating a desire to acquire new skills and knowledge with a commitment to learning.
- Ability to manage budgets to the required standard demanded by the Council whilst delivering high quality value for money services.
- Preparation and presentation of reports to senior management.
- Experience of public sector procurement processes and methodologies to deliver high quality value for money services.
- IOSH Managing Safely.
- Qualification in Contract Management (Practitioner or Similar).
- Excellent spoken and written communication skills. Communication skills are paramount in this role as is the need to be able to communicate diplomatically with many different stakeholders, explain project works to widely differing audiences with widely differing styles and needs, especially external contractors.
- Ability to lead and manage a professional team to ensure the successful delivery of projects.
- Ability to negotiate effectively and flexibly to secure good value for money.
- Ability to develop effective working relationships with internal and external contacts, gain their confidence and persuade them to cooperate with initiatives where required.
- An understanding of the need for excellent customer service and an ability to develop and maintain good working relationships with key staff and all stakeholders. The evaluation of existing service provision to ensure that appropriate developments and innovative solutions are proposed.
- Numerate and able to control significant budgets in line with Council Regulations.
- Ability to work independently, flexibly and supportively.
- Proven ability to work collaboratively, a team player who contributes to team events and the work of the team as a whole.
- Ability to keep abreast of relevant changes within the sector and within the Council.
- Strong interpersonal skills including ability to negotiate, motivate, influence, persuade and build relationships in an enthusiastic and diplomatic way.
- Excellent time management skills; the ability to plan and juggle a number of tasks and meet deadlines under pressure.
- Ability to take an innovative approach and solve problems pragmatically and creatively.
- Confident users at a minimum of intermediate level of business software and products - for example cloud based productivity and collaboration suites such as Google Workspace and/ or Microsoft 365. Also experience and practical application of asset management databases, CAFM and other property information systems, i.e. Concerto.
If you are a Facilities Manager, apply now or send your CV to Spinwell!
We welcome all applications regardless of background, in line with our commitment to diversity, equality and inclusion.
Applying to this or any other vacancy advertised by Spinwell Ltd constitutes an agreement for Spinwell Ltd to hold your details for 24 months for the purpose of assessing suitability for the advertised position and to make you aware of any other positions deemed suitable of which you will be made aware by means of either email, text or phone. In line with GDPR regulations you are able to request your details be removed from the company data at any time by emailing us.
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