Role summary:
- Department: HR.
- Line Manager/Reporting to: HR Advisor/HR manager.
- Location: Farringdon, London, UK.
- Working pattern: full-time in office during probation, 3 days thereafter.
Who we are:
ALTEN are a global engineering and technology consultancy, providing support for our clients in the fields of innovation, R&D and IT systems in over 30 countries. With over 60,000 staff worldwide, ALTEN provides engineering support in Aerospace, Ground Transportation, Defence, Energy, IT, Life Sciences & Financial Services.
With a team of passionate, diligent, and agile engineers, we are united by a common purpose: building tomorrow’s world today. Day by day, we support our customers’ development strategies as well as their technological and sustainability transformation.
Main duties and responsibilities
1. Employment Lifecycle Administration
- Establish and manage employment contracts, amendments, annexes, and certificates.
- Integrate newly hired employees and manage administrative files (documents to be transmitted, completed, and signed).
- Monitor probation periods (renewal and termination).
- Manage and track visas, residence permits, and status renewals.
- Administratively manage departures in SAP VISION.
- Follow all events in the employee lifecycle (illness, maternity/paternity leave, contract suspension, return to work, inter‑contract monitoring, etc.) and update SAP info types accordingly.
- Monitor SAP data using reports to control entries/exits, probation periods, fixed‑term contracts, and foreign status.
2. Payroll & Time Management
- Enter, verify, and follow up on payroll elements in info types and CRAs.
- Enter, check, and validate absences (absence requests and timesheets) in the VISION portal.
- Follow up on timesheets for the perimeter.
- Process, correct, and send reminders for all timesheets.
- Manage specific payroll‑related files (e.g., overpayments) for a division.
3. Employee Relations (ER)
- Manage all Employee Relations cases in accordance with company policies and procedures.
- Ensure all due diligence is carried out when managing any ER matter.
- Be the privileged interface for employees and managers within the perimeter.
- Alert the Line Manager in case of difficulties in daily management.
4. Data Management & Compliance
- Ensure compliance with HR processes for the perimeter.
- Check personnel data for accuracy.
- Maintain accurate and compliant documentation in SAP and other HR systems.
5. HR Support & Stakeholder Coordination
- Assist the training team on an ad hoc basis in preparing training files.
- Coordinate with managers and employees to ensure smooth HR operations.
6. Leadership, Training & Team Coordination
- Participate in training new HR Admin Assistants.
- Train and coordinate the actions of one or more assistants / HR Administrators.
Preferred/required experience:
- CIPD Qualified-Level 3 (preferred).
- Bachelors Degree. (required).
- 2 years+ experience in HR.
What we offer:
- Company benefits including Private Medical Healthcare (Inc Dental and Optical), Life Insurance and Travel Insurance.
- Pension scheme with company contributions up to 6%.
- Wellness 24/7 Confidential employee assistance program.
- Social – Breakfast Tuesdays, Thirsty Thursdays and Pizza on the last Thursday of each month.
Any doubts?
Studies have shown that some groups of people are less likely to apply to a role unless they meet 100% of the job requirements. Whoever you are, if you like one of our jobs, we encourage you to apply as you might just be the candidate we are looking for. As an equal-opportunity employer, we do not discriminate on the basis of any protected attribute. Our commitment is to provide equal opportunities, an inclusive work environment, and fairness for everyone.
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