Fixed term until March 2030
Shape the future of hospitality careers across Scotland!
Fife College, as lead partner for the Hospitality Skills Project within the Tay Cities Regional Deal, is seeking a motivated and organised Project Administrator to support the team in the delivery of this transformative £2m programme.
About the Role
Working across single or multiple innovation projects, you will deliver a high level of general and specialist administrative support, whilst providing an efficient and effective service to the project team, college colleagues, project partners and external contacts.
Key Responsibilities
- Provide project administration support as required (e.g., project updates, maintaining documentation, preparing data and monitoring reports, updating project data records using relevant system(s)).
- Act as the first point of contact for the allocated projects, dealing effectively with requests, answering queries and processing each enquiry to a satisfactory conclusion.
- Assist with the preparation, generation, monitoring and administration of various related project and student/client documentation and reports.
- Attend project and other relevant meetings, preparing agendas, taking minutes and following up agreed actions to completion.
Qualifications and Experience
Essential
- Educated to a minimum of HNC Level in a relevant subject (SCQF Level 7).
- Office administration experience.
- Proficient in Microsoft Office 365 (Word, Excel, PowerPoint, electronic diary, Microsoft Teams, Sharepoint).
- Experience of dealing with a wide variety of challenging tasks, often to tight deadlines.
- Experience of dealing with a wide range of customers and providing high levels of customer service.
- Experience of planning, prioritising and organising work or resources and proactively working with others to achieve team / project objectives.
- Experience of working across team boundaries to build and strengthen working relationships and systems.
Desirable
- Project Management qualification.
- Experience of providing administrative support within a tertiary education environment.
- Experience of minute taking.
Skills and Attributes
Essential
- Effective customer service skills with the ability to communicate at all levels.
- Ability to work effectively as a team member, and to develop effective working relationships.
- Proven ability to multi-task under pressure, with the ability to demonstrate attention to detail.
- Ability to deliver a high quality and professional service.
- Ability to react and be flexible to changing priorities.
- Ability to deal confidentially and effectively with enquiries.
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