STRABAG UK is seeking an experienced and highly organised Office Manager to provide maternity cover for a 12-month period. This role is central to ensuring the smooth day-to-day running of the office, supporting senior management, and maintaining an efficient, professional working environment.
Required:
- Fullytrained with GDPR regulations
- Proven experience within an OfficeManagement environment.
- Good mathematical and IT skills.
- MSpackage knowledge (e.g. Outlook, Excel, Word, Visio, MS Project).
- Experience with aConstruction Company.
- Ability to work to deadlines.
- Fire safety training/awareness
- First Aider
STRABAG - Work On Progress: Becoming Climate Neutral by 2040.
- First point of contact for all office queries and visitors.
- Ensure office wide compliance with GDPR regulations.
- Responsible for the smooth running of the office environment.
- Responsible for the provision and supply of stationery, printers and furniture within the office.
- Respond to Customers feedback and complaints via the website / mailbox.
- Administer and oversee any document control system for any office usage responsibility (i.e. utility bills / sub-contractor documentation etc).
- Ensuring office set ups are established and maintained in accordance with company’s standards.
- Ensure there are sufficient quantities of the appropriate PPE in the office to meet the requirements.
- Processmonthly credit card and expense reports.
- Carryout office inductions for new starters.
- Carry out equipment checks onmonthly basis and report findings (inc. annual PAT tests)
- Maintain high standards ofcleanliness, and the upkeep of office environment
- Ensure ALL statutory notices are displayed and visible where appropriate.
- Provide weekly and cumulative schedules of materials, equipment and stationery order for the office.
- Keep a record of all visitors to the office for review.
- Recommend and provide the necessary training to up skill all members of the team.
- Carry out equipment checks on monthly basis and report findings (inc. annual PAT tests).
- Look for innovative solutions across the office and to share across the Group to increase productivity - reduce costs and ensure "best possible" solutions are achieved.
- Responsible for the contract cleaning within the office
- Organise and manage the Managing Directors inbox and diary.
- Co-ordinate the Business Unit Managers daily correspondence and communication.
- Make all travel and accommodation arrangements, when necessary, including all elements of international travel
- Organise and collate paperwork for board and management meetings, including agendas, note-taking, and following up on action points.
- Provide routine and ad hoc management information and reports.
- Manage internal/external communications and arrangements on behalf of the Business Unit Managers, including communication with other international business units within the group.
- Arrange external and internal meetings, as required.
- Create and maintain paper and computer-based filing systems.
- Always uphold confidentiality and respect sensitivities.
- Participate in ad-hoc tasks as and when required.
- Opportunity to work and have a lasting impact on landmark UK infrastructure projects.
- Collaborative and innovative working environment.
- Professional development and career progression.
- Competitive salary and benefits package including private health cover, 9% pension and 25 days holiday
- We stand for respect, partnership, and sustainability, creating a work environment that promotes safety, health and development. Our committed and healthy employees are our most valuable asset - the foundation for sustainable growth and innovation. With our "People. Planet. Progress." strategy and the motto WORK ON PROGRESS, we drive change forward - with the goal of climate neutrality by 2040.
At STRABAG around 86,000 people working on progress at more than 2,400 locations worldwide. Uniqueness and individual strengths characterise both our projects and each of us as individuals. Whether its building construction, civil engineering, road construction, underground engineering, bridge building, tunnelling, construction material production, project development or building management – we are always one step ahead so that we can become the most innovative and sustainable construction technology company in Europe. Diversity, inclusion and equal opportunities are integral to this, who we are as a company and how we work.
Together we work as partners to complete projects successfully and grow with new challenges. Together we achieve great things. Let’s progress!
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