Harrogate and District NHS Foundation Trust
Administration Officer / Safeguarding Admin Officer
The closing date is 14 May 2026
Applicants who have applied for this role in the last 6 months need not reapply
Whilst using AI is not prohibited, applicants are encouraged to ensure their application is accurate, non-generic and a true representation of themselves
To provide efficient and effective confidential administrative support to the 0-19 Growing Healthy Team / Safeguarding Team. Working in conjunction with colleagues, service users and internal and external stakeholders. The post holder will work under indirect supervision and will directly contribute to the efficient running of the service. This post is based within the North Yorkshire 0-19 Service. Once fully competent in role there would also be opportunity for some agile working from home.
Main duties of the job
- Provide administrative support to the 0-19 Growing Healthy Teams / Safeguarding Team.
- Typing of reports, letters and emails as required.
- Photocopying, Scanning and filing letters and documents as required.
- Accessing health records (Summary Care & SystmOne) to compile demographic information to support the team.
- Ensuring information that comes into the 0-19 Safeguarding Team is scanned/ recorded on clinical records and significant events.
- To manage the complex filing systems required for the safe handling of child protection information.
- Making appointments and updating electronic diaries and ledgers when required.
- To exercise Initiative based on knowledge and experience when dealing with enquiries.
- Responsible for inputting sensitive information and retrieving data on Trust IT systems in accordance with Trust policy.
Please refer to the Job Description.
About us
Harrogate and District NHS Foundation Trust (HDFT) cares for the population in Harrogate and the local area, as well as across North Yorkshire, Leeds and parts of the North East.
At HDFT we provide outstanding care to both our patients and our staff and we value Kindness, Integrity, Teamwork and Equality. If you're looking for an interesting and rewarding career in the NHS, where you can make a real difference to patients' lives, HDFT could be the place for you!
We offer colleagues:
- A supportive culture so colleagues can bring their whole selves to work.
- Staff Recognition - as well as regular appraisals, we recognise achievements with our Making a Difference & Team of the Month Awards, along with annual Colleague Recognition Awards.
- Employee Support and wellbeing - we offer a wide range of staff benefits including an Employee Assistance Programme, counselling service and a fast-track Physiotherapy service.
Please note:
- Due to high levels of interest, posts may close early if we reach a sufficient number of applications
- Visa sponsorship is only available for certain roles. Please ensure the role you are interested in meets the criteria for a visa before submitting your application.
- Please also be aware that the Trust does not offer relocation packages for Agenda for Change roles.
- All job offers are subject to satisfactory pre-employment checks.
Job responsibilities
Please see the attached Job Description and Person Specification. If you have any questions, please contact natasha.auty1@nhs.net
Person Specification
- NVQ Level 3 in Business Administration or relevant experience
- Knowledge of Microsoft Office packages
- Good standard of education, including English
- Experience of dealing with the Public/Customer service experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Harrogate and District NHS Foundation Trust
£25,760 to £27,476 a year per annum (pro rata)
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