Admin Executive

Responsibilities

Travel Management

• Assists in air ticket, accommodation and visa application arrangement for all staff and VIPs.
• Updating of Travel Schedule and hotel rates.
• Management of Travel Insurance and renewal.
• Monitor closely on the status of unused ticket.
• Monitoring and updating of travel budget.
• Verification of travel claims.

Office Facilities Management

• Management of maintenance contract and wear and tear issue of office facilities such as office plant, franking machine, air conditioner, fire extinguisher, and EMA electrical, etc.
• Updating of company floor plan.

ISO14001

• Responsible of ISO14001 renewal.
• Liaison with contractor on collection of e-waste.
• Duty as fire warden and maintenance of first aid box kit when necessary.

Other Office Administration

• Ensure Entertainment Application is in compliance with the company policy.
• Preparation of Capital Expenses and Accrual at the end of each fiscal period.
• Company key management.
• Assists in preparation of documentation and claims on behalf of the director.
• Any duties assigned by HR Manager.

Period

• 5 Months Contract

Working Hours

• Monday to Friday: 8.45am – 5.15pm
• $2500 - $3600

Requirements

• Possess minimum a Diploma in Business Administration or equivalent.
• Possess at least 2 years of experience in administration field.
• Experience in ISO14001 is an added advantage.
• Able to work in a fast pace environment.
• Able to work on late night and weekends, when necessary.
• Proficient in Microsoft Excel.
• Meticulous and sensitive with figures.

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