The Development Services Assistant is a key member of the development services team. This role provides administrative and data support, as well as event logistics, to advance the school’s fundraising and donor engagement efforts.
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Summary of major responsibilities:
Fundraising & Donor Engagement
- Track donations and support donor acknowledgements, stewardship, and recognition.
- Manage event logistics, including invitation and RSVP tracking, guest list and nametag creation, and the coordination of host recognition gifts.
- Support the Director of Development and the Director of Major Gifts in scheduling donor appointments and solicitation meetings.
- Help track donor engagement in the fundraising database.
- Prepare personalized appeals and solicitation materials for senior leadership, fundraisers and volunteer canvassers.
- Support the team’s prospect research efforts to help identify new funding opportunities.
Data Management & Reporting
- Maintain accurate donor records and assist with data entry projects in the fundraising database.
- Help prepare and review donor recognition lists for the annual Impact Report.
- Run and refresh Raiser's Edge NXT queries and reports.
- Prepare monthly fundraising progress reports and track donor outreach activities.
Administrative & Office Support
- Support team budget management by processing invoices, monitoring expenditures, maintaining financial spreadsheets, and assisting with monthly reviews.
- Coordinate meetings and logistics for the office team and key Board Committee-led meetings, including preparing materials, presentations, catering, and travel arrangements as needed.
- Provide executive support to the Director of Development, including writing minutes for Board Committee meetings, travel planning, and post-meeting follow-up. xwzovoh
- Maintain the Development Office calendar.
Essential qualifications/experience
- Extensive demonstrable experience working in a busy office environment
- Knowledge of Google applications, Microsoft PowerPoint, Word and Excel
- Highly organized and detail-oriented
- Proven effective communicator, both oral and written
- A proven commitment to safeguarding and the welfare of children and young people
Desirable qualifications/experience
- Experience using Raiser’s Edge NXT or other relationship management database
- Experience in an independent school or non-profit setting
- Knowledge and understanding of international school communities