Job Description
Workplace Coordinator / Office Manager
Details: 40hrs per week. Monday – Friday on site.
Pay: £23.74 per hour (based on a salary of £49,385 pa and a 40 hour working week).
Location: Manchester.
Contract: Temporary ongoing contract until January 2027 (Potential chance for extension and permanent opportunities).
Role Overview
The Workplace Coordinator is responsible for planning, coordinating, and leading all day‑to‑day office operations at the head office location. Acting as the primary point of contact for the office, this role requires balancing the needs of internal teams and external visitors while delivering a consistent, high‑quality workplace experience.
The position involves frequent interaction with employees and visitors and requires strong communication skills, organisational capability, and the confidence to work cross‑functionally with multiple stakeholders.
Key Responsibilities
Planning & Coordination
- Lead the planning, implementation, and follow‑up of all office‑related tasks and projects.
- Partner with recruitment and leadership teams to support assessment days and onboarding activities.
- Coordinate the planning and setup of assessment days, onboarding events, and special meetings.
- Identify local office needs and ensure appropriate tools and support are in place.
- Maintain office inventory and manage the ordering of supplies as required.
- Coordinate with IT to support office equipment and technology needs.
Operational Excellence & Processes
- Contribute to delivering a consistent and positive experience for employees and visitors.
- Act as a key liaison, working collaboratively across UK and Ireland teams.
- Provide general on‑site support for visitors.
- Drive continuous improvement of office processes, tools, and training.
- Ensure workplace standards and procedures are implemented and maintained.
- Manage the vehicle loan fleet at the location, where applicable.
Office Experience
- Partner with employees to deliver an exceptional daily workplace experience.
- Coordinate office preparation, including meeting and event support.
- Build strong working relationships and manage day‑to‑day communications with office‑based teams.
- Develop, implement, and maintain office policies, procedures, and standards.
- Ensure the office environment is safe, secure, and well maintained.
- Undertake additional responsibilities as required to support business needs.
Requirements
- Experience working in a fast‑paced operational environment, with a track record of driving improvements.
- Proven experience in office management, workplace coordination, or administration.
- Strong ability to build and maintain effective cross‑functional relationships.
- Demonstrated commitment to operational excellence.
- Self‑motivated, goal‑driven, and able to work independently while following established processes.
- High level of attention to detail.
- Strong technical aptitude, with confidence using MS Office and internal systems (including intermediate Excel skills).
- Excellent written and verbal communication skills.
- Organised, adaptable, and able to manage multiple priorities effectively.
- Ability to organise tasks, track deliverables, and follow up on actions.
- Solid understanding of general business and operational processes.
- Enthusiastic, proactive, and comfortable working in a dynamic environment.
- Full UK driving licence held for two years or more.
Equal Opportunities
The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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