Overview
An exciting opportunity has arisen to join the Theatre and Medirooms administration team at North Bristol NHS Trust as a Theatre administrator to cover maternity leave for 1 year. The post holder will work as part of the Theatres and Medirooms admin team to provide a comprehensive administrative service to the Theatre Management team and Clinical Coordinators within theatres.
Responsibilities
- Provide a comprehensive administrative service to the theatre management team and clinical coordinators within Theatres and Medirooms.
- Provide high‑profile leadership to the department and be available to advise staff.
- Be responsible for all Health & Safety issues, ensuring staff are aware of Health & Safety policy and addressing training, operational or resource needs.
- Manage annual leave, study leave and sickness for all staff in Theatres and Medirooms using the E-Rostering system; provide information to Human Resources to facilitate manpower monitoring.
- Identify emerging sickness absence trends and report to appropriate staff.
- Monitor budget for stationery provision.
- Maintain effective department communication by attending regular team meetings and ensuring robust Directorate communication processes.
- Ensure data entry is of the highest standard.
- Provide ad hoc information and reports as required by the Theatre Coordinator/Clinical Matron/General Manager/Head of Nursing/Support Manager.
- Develop good working relationships with colleagues internal and external to North Bristol NHS Trust.
- Ensure office equipment is maintained and compliant with Health & Safety regulations.
- Attend meetings to take minutes, manage room bookings, and distribute agendas/minutes/reports.
- Represent Theatres and Medirooms at meetings as identified by the Clinical Matron/Support Manager.
- Maintain close working relationships with nursing and medical staff to provide a seamless service to patients and relatives.
- Maintain/update major incident call-out lists; collate and respond to donations and thank you letters.
- Coordinate Nursing Staff appraisals with appropriate Team Leaders and ensure timely paperwork; prompt staff regarding renewal of professional registration.
- Undertake other admin or clerical duties as delegated appropriate to the job band.
Working for our organisation
North Bristol NHS Trust employs over 12,000 staff providing healthcare to the residents of Bristol, South Gloucestershire and North Somerset. We are the regional Major Trauma Centre and an internationally recognised centre of excellence in a range of services. Our vision is to enable our teams to be the best they can be, delivering exceptional healthcare with respect and dignity for every patient.
We are committed to equality of opportunity and welcome applicants from all underrepresented groups.
Person specification
Education/Training/Qualifications
- Essential criteria: Level 4 GCSE or equivalent in English and Maths
Desirable criteria
- Excellent IT skills (Microsoft packages)
- Full knowledge of Hospital Computer Systems (E-Rostering, Bluespier, Careflow)
Work Experience
Essential criteria
- Previous experience working as part of a team
- Following Standard Operating Procedures to complete tasks
- Experience of using initiative while knowing when to request support
Desirable criteria
- Previous NHS experience in hospital and theatre administration
Knowledge/Skills/Abilities
- Excellent analytical skills; ability to understand and work with SOPs and processes
- Customer/patient focused service delivery; organized, able to work on own initiative, make decisions and meet timelines
- Effective verbal and written communication
- Professional conduct, good interpersonal skills, flexible approach
- Microsoft Office applications, in particular Excel
Please note: if you apply for a position with North Bristol NHS Trust, you may be contacted via TRAC or via email. Check your TRAC account and email regularly, including junk/spam folders. If you have not heard within three weeks of the closing date, assume your application was unsuccessful. North Bristol NHS Trust does not reimburse travel expenses for interview attendance. For support/advice under the Disability Act / Two Ticks, contact us on tel 0117 414 1151. The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful applicant(s) will normally commence at the minimum of the scale unless they have previous NHS service at the same band. Progression is by annual increments. We encourage applications from candidates who are currently underrepresented in the Trust’s workforce at Band 8a and above, including Black, Asian and minority ethnic groups, disabled people and LGBTQIA+ people.
Please note that stringent pre-employment checks are undertaken on all successful applicants prior to commencement in post.
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