Engineering Administrator

Join our dynamic Engineering Team in Frating as an Administrator, where your organisational skills and proactive approach will play a vital role in keeping our site running smoothly and efficiently. Supporting a busy engineering function, you’ll help coordinate administrative activities, contribute to maintaining high standards of Health & Safety compliance, and ensure our warehouse operations continue to operate seamlessly. This is a fantastic opportunity to be part of a collaborative, fast-paced environment where your work will have a direct impact on the success and safety of the site.

This role would suit someone who is adaptable, curious, and eager to learn, with a willingness to get involved and build their knowledge across engineering and operational processes. You don’t need prior experience in Health & Safety — full training will be provided — making this an excellent opportunity for someone looking to develop new skills and grow within a supportive team. If you enjoy problem-solving, working with detail, and being part of a team that keeps things moving behind the scenes, this could be the perfect next step for you.

Key responsibilities

• Provide administrative support to the Engineering team to enhance their effectiveness and efficiency.
• Implement office and engineering procedures to ensure Health & Safety compliance.
• Create, update, and maintain records and checklists in line with departmental H&S procedures (e.g., PUWER, COSHH, LOTO, LOLER).
• Record and maintain Health & Safety risk assessments and COSHH assessments, ensuring the COSHH cabinet is up to date.
• Liaise with the Health & Safety Manager for sign-off where applicable.
• Arrange Work Permits, inductions, and collate relevant H&S documentation for suppliers and contractors.
• Maintain schedules for Preventative Maintenance.
• Collaborate with the engineering and operations teams to raise orders for spares, ensuring timely availability of consumables.
• Manage and maintain supplier relationships to procure parts, ensuring optimal solutions, timings, and prices.
• Provide budget updates and checks.
• Maintain Purchase Orders (POs) and invoices.
• Keep training records for all engineers, including third parties, up to date.
• Coordinate and organise training and refresher courses for the team.
• Organise site visits from service suppliers and maintain service contract schedules.
• Perform any other administrative duties to support the team as required.

What you’ll bring

• Proactive self-starter who enjoys being part of a team.
• Strong Microsoft Office skills, including Excel, Word, and PowerPoint.
• Competence in using MS Teams and Outlook for virtual meetings and work groups.
• Exceptional organisational skills, with the ability to develop and use systems to track information and work progress.
• First‑class communication skills, both written and verbal, with the ability to interact effectively at all levels.
• Keen attention to detail, ensuring the accuracy of your own and others’ work.

Preferred criteria

• Knowledge of H&S is desirable but not essential. Training will be provided where applicable.

Disability Confident

As a Disability Confident Committed organisation, we offer interviews to candidates with a disability who meet the essential criteria for the role, and opt‑in on their application form. The essential criteria for this role are listed as part of the ‘What you’ll bring’ section. There may be times when the volume of applications means we cannot take all eligible candidates to interview. We encourage you to tell us about any reasonable adjustments you may need by emailing PRHCareersUK@penguinrandomhouse.co.uk. Remember, you only need to share what you are comfortable with, for us to support your request.

Application instructions

Please apply with your CV and cover letter outlining why you are the right candidate for the role by 11:59pm on Sunday 10th May.

Please ensure you include a cover letter, as it is a crucial part of our assessment process. The cover letter offers an opportunity to show how your experience and interests align with the role requirements. Typically, we expect the cover letter to be no more than one or two pages in length.

Here at Penguin, we believe in the power of authenticity and human creativity. When you apply for a position, we want to encourage you to showcase your unique voice. Throughout our recruitment process, please share your own thoughts, experiences, and skills. This helps us get a true sense of who you are and what you might bring to our team.

We celebrate creativity and diverse perspectives, so please be yourself! While we recognise AI tools can be helpful, we recommend using them thoughtfully to ensure your responses reflect you.

£23,000 - £25,000 dependent on how your skills and experience align to the role, plus bonus and benefits.

While our offices across the UK are places to connect, collaborate and celebrate with colleagues, we recognise that flexibility around where you work is just as important. This is an onsite position and so we expect that you will work from our office in Frating, Essex every day. However, flexibility around hybrid working can be discussed at the interview stage.

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