Administration & Business Support Specialist

About Us

Barnes Aerospace is an international group providing complex engineering solutions to some of the key names in the Aerospace and Defence market. Operating from sites close to our key customers in North America, Asia and Europe, the Barnes Aerospace group provides advanced technological solutions to the Aerospace and Defence industry, leveraging an in-depth knowledge of fabrications, machining and the global supply chain to support complex aero‑engine component manufacture and repair.

The Role

The specialist assistant role will perform tasks to support the financial analysis of Cost of Goods Sold (COGS) on a daily basis, general administration tasks to support the business, local HR support as required, management of customer portal for Supplier Data Requirements List (SDRL) deliverables, and assist the General Manager as required. The Specialist Assistant is responsible for the smooth running of the admin tasks deemed necessary by the business. This position reports directly to the General Manager of the business unit.

Key Responsibilities

• Financial analysis of product for COGS verification
• Conduct daily revenue reporting and analysis
• Support HR Manager with recruitment activities, monitoring and recording employee attendance, leave, sickness and other HR administrative activities
• Manage customer SDRL portal
• Deal with incoming and outgoing mail daily and distribute where necessary
• Answer incoming calls
• Support visitors to site
• Support General Manager when required
• Perform general administration activities
• Ad hoc duties where required (site maintenance & services, etc)
• Other ad hoc duties as specified by the General Manager
• Organise quarterly staff events, including the annual Christmas party
• Coordinate off‑site management meetings, recording and distributing key action points
• Arrange quarterly all-site meetings, including catering
• Manage stock control and inventory processes to ensure accuracy and availability

Job Requirements

• Previous administrative experience
• Experience in manufacturing environment
• Excellent IT skills – advanced Excel (required)
• Good communication skills
• Able to work on own initiative
• ERP system experience
• Finance & HR admin experience

Essential

• Confident and professional telephone manner
• Sets a positive example
• Can adhere to Health and Safety policies
• Attention to detail for analytics of data

Barnes Aerospace Ltd is an Equal Opportunity Employer. Barnes Aerospace Ltd is a subcontractor to the United States Government and provides defence services involving technical data and products governed by the Arms Export Control Act and the International Traffic in Arms Regulations (ITAR), 22 C.F.R. parts 120 – 130 and the Export Administration Act and the Export Administration Regulations (EAR), 15 C.F.R. parts 730 – 774 (‘Export Laws’). All candidates are subject to review and governance under such Export Laws and any offer of employment may be subject to additional considerations and/or conditions.

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