The Opportunity
The Finance Systems Transformation Programme is a major change initiative supporting Arup’s Global Finance Vision. The programme will transform our future finance capabilities by enabling significant operational change through the worldwide implementation of Oracle Fusion ERP and EPM across Arup. Delivering a modern cloud‑based finance foundation will allow data and processes to be unified to enhance decision‑making, increase efficiency and improve user experience, strengthening our organisation for the future.
Programme Overview
The PMO Support Analyst will provide project management office (PMO) support across the Finance Systems Transformation programme, ensuring effective governance, accurate reporting, and consistent application of programme standards. The role supports the Programme Directors, Project Managers, and Functional Leads by maintaining delivery controls, schedules, and artefacts that enable informed decision making. This is a fixed‑term contract forecasted to end in June 2028. The successful candidate will be highly organised, detail‑oriented, and comfortable operating in a fast‑paced transformation environment with multiple stakeholders and dependencies.
Programme Governance & Controls
- Support the maintenance of PMO governance frameworks, standards, and reporting cadence across the Finance Systems Transformation programme.
- Track and maintain programme level and workstream level RAID logs, ensuring actions are progressed and escalations are visible.
- Assist in the management of programme change control, including logging, impact assessment coordination, and approval tracking.
Planning & Reporting Support
- Maintain programme and workstream delivery plans, schedules, and milestone trackers in line with agreed planning standards.
- Produce regular programme and workstream status reports, dashboards, and summaries for programme and wider business governance forums.
- Support consolidation of updates from Project Managers into a coherent programme level view.
Financial & Resource Tracking
- Support tracking of programme budgets, forecasts, and actuals in line with PMO processes.
- Assist with tracking resource demand, onboarding status, and utilisation across the programme.
- Maintain key PMO registers and logs related to finances, resourcing, and vendor engagement.
Stakeholder & Forum Support
- Provide PMO support for programme forums, including preparation of agendas, packs, actions, and minutes.
- Ensure timely distribution of materials and follow up of actions from programme and workstream meetings.
- Act as a point of contact for PMO related queries from programme participants.
Quality, Assurance & Documentation
- Ensure programme artefacts are stored, versioned, and managed in accordance with programme standards.
- Support quality assurance activities by checking completeness and consistency of project documents and reports.
- Assist with preparation for internal and external assurance or audit activities.
Tooling & Continuous Improvement
- Support the use and configuration of PMO tools (e.g. planning, RAID, reporting templates).
- Identify opportunities to improve PMO processes, reporting quality, and efficiency across the programme.
Is this role right for you?
- Experience in a PMO Support, PMO Analyst, or Project Support role within large transformation or IT programmes.
- Strong understanding of project and programme governance, reporting, and control processes.
- Experience maintaining plans, RAID logs, status reports, and programme documentation.
- Strong organisational skills with a high level of attention to detail.
- Ability to work effectively with multiple stakeholders across business and delivery teams.
- Experience supporting ERP or finance system transformation programmes.
- Familiarity with Oracle Fusion ERP programmes or similar large‑scale implementations.
- Comfortable working with project planning and reporting tools (e.g. MS Project, Monday.com, Excel, PowerPoint).
- Proactive, reliable, and able to manage competing priorities in a deadline‑driven environment.
What We Offer You
At Arup, we care about each member’s success. We provide a competitive total reward package that recognises the contribution of each member to our shared success. In addition to fair and equitable pay, we offer a career where all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
Different people, shared values
Arup is an equal‑opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
We are committed to making our recruitment process and workplaces accessible to all candidates.
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