Capital Planning Project Manager

Worcestershire Acute Hospitals NHS Trust

Capital Planning Project Manager

Closing date is 15 May 2026

This vacancy is currently only open to Herefordshire and Worcestershire NHS staff (including PCN/GP Practices).

Worcester Acute Hospital Trust provides healthcare for the population of Worcestershire across 3 main sites – Worcester Royal Hospital, Alexandra Hospital Redditch and Kidderminster Hospital and Treatment Centre. Each site has its own challenges with building condition and development opportunities. WRH is a PFI with 5 years left on the concession, AHR is a 1980s nucleus design hospital and KTC is a mixture of 1960s and more modern buildings.

Worcestershire Acute Hospitals NHS Trust is seeking an experienced and motivated Capital Project Manager (Band 7) to join our Capital Planning Team and support the delivery of a diverse and challenging Trust-wide Capital Programme.

This is a key role responsible for managing a portfolio of capital projects from inception through to completion, ensuring delivery to time, cost and quality standards while maintaining full compliance with statutory, regulatory and Trust requirements. The post holder will work closely with clinical, operational and estates colleagues to ensure projects are delivered safely, efficiently and with minimal disruption to patient care.

Main duties of the job

• Manage and deliver a portfolio of capital projects of varying scale and complexity across all Trust sites
• Lead projects from briefing, feasibility and business case development through procurement, construction, commissioning and handover
• Prepare and manage Project Initiation Documents, programmes, budgets and cashflows
• Monitor performance against scope, programme, cost and quality, managing change in line with Trust governance and controls
• Act as the main point of contact for clinical, operational and corporate stakeholders, consultants and contractors
• Ensure early and ongoing engagement with Infection Prevention & Control, Fire Safety, Health & Safety, Digital, and Facilities teams
• Ensure full compliance with statutory requirements including CDM Regulations, HTMs, HBNs, Building Safety Act and Trust policies
• Manage external consultants and contractors, including performance management and compliance with Control of Contractors procedures
• Prepare reports, risk registers and updates for Project Boards and senior stakeholders
• Support capital planning activity including annual programme development and the Estates five‑year plan
• Ensure effective commissioning, handover and post‑project evaluation, including documentation and asset information updates
• The post holder will be expected to be on site a minimum of 3 days a week, and whenever they have contractors on site unless alternative arrangements are made

Job responsibilities

Key working relationships

• Head of Operational Estates and Technical Services
• Head of Facilities
• PFI Team
• Capital Finance Team
• IPC team
• Fire Safety Team
• Health and Safety Team
• Clinical and Operational teams

Role:

The Postholder will be part of the Capital Planning Team and be integral to ensuring the delivery of the Trust Wide Capital Programme.

Responsible for successfully delivering Capital Projects to time, quality and cost.

The post-holder will:

• Be responsible for the delivery of a portfolio of projects ranging in size and complexity, using defined industry‑standard Project Management methodologies and best practice
• Scope and specify projects including preparation and drafting of Project Initiation Documents, programmes and cashflow
• Plan and manage project resources, including virtual teams in a matrix environment
• Monitor projects against scope, programme, cost and quality and manage changes in line with change control methodology and Trust Project Processes
• Have excellent communication, organisational and project delivery skills, to work as part of a dynamic team

Key Duties

Due to the nature of the post, the post holder will be occasionally required to work at weekends and in the evenings.

Communications and Relationships

• Advise stakeholders on the options available to meet a project brief and demonstrate best practice and value for money. This may involve highly complex, sensitive or contentious information whereby the Project Manager will be tasked with obtaining agreement or cooperation for Project solutions that may be different from the original Client Brief
• Articulate the users requirement into language suitable for construction professionals
• Act as arbiter between the various stakeholders in order to manage expectations and achieve the most beneficial outcome
• Act as a point of contact for Trust staff, consultants, contractors and representatives of other bodies
• Ensure early engagement with Trust representatives – Infection Prevention & Control, Health and Safety, Digital, Facilities
• Manage contractors and/or representatives of user departments to ensure compliance with the Control of Contractors policy and help to ensure that disruption to services in those departments is kept to a minimum
• Produce reports including programme/budget summaries with risks and escalations to Project Boards
• Prepare bids for internal Capital Funding requests
• Prepare requests for PFI management and delivery of projects
• Engage where necessary the aid of external consultants for professional guidance and the design of schemes

Analytical and Judgement

• Provide information and recommendations to the Capital Programme Manager as part of Capital Programme planning and the Estates five‑year plan
• Monitor all areas of performance including design, technical information, compliance, programming and site management
• Provide specialist knowledge across a range of works and building knowledge including all relevant construction related legislation, Health Building Notes and Technical Memorandum
• In the event of an external contractor or professional consultant not performing, the Project Manager will follow procedures to minimise impact and risk to the project programme, finances and the Trust

Planning and Organisation

• Consider, assess and manage each project according to scope, programme, budget, cashflow and quality
• Actively manage a project from inception through to completion, including the following activities
• Production of the brief
• Feasibility studies
• Input into business case / options appraisals
• Procurement
• Production of project programme
• Assistance with the relocation process
• Develop the programme of works ensuring minimal impact on patient care and operational activity
• Manage the transfer of services ensuring all medical, paramedical, ancillary and FM contractors integrate smoothly and fully to ensure patient, visitor and staff safety and minimise impact on clinical activity
• Liaise with Operational Estates Team concerning scheduling and use of direct labour on schemes and for specification of engineering plant
• Develop and manage the commissioning and handover process, ensuring all stakeholders are involved in handover, sign off and any relevant systems training
• Identify the APs responsible for any ongoing repair and maintenance and ensure early engagement

Policy and Service development/implementation

• Follow departmental processes and procedures
• Implement Trust policies and standards relating to construction, procurement methods and performance
• Ensure full compliance to statutory regulations inclusive of HTMs, HBNs, CDM and BSA
• Partake in regular continuous Professional Development training as necessary to the role
• Support development of a programme of energy conservation, sustainability measures and green policies to meet government and NHS targets

Responsibilities for Finance and Physical resources

• Ensure schemes are brought in on time and on budget, with any risks escalated to Capital Programme Manager and the Project Board
• Compliance with Trust financial procedures and Standing Financial Instructions
• Responsibility for Project Budgets and communicating changes to budgets / cashflow to the Capital Finance Team with mitigation options
• Develop procurement strategies for each project with the Capital Programme Manager
• Manage procurement processes in line with Procurement Regulations and Trust SFIs
• Produce all Contract Award Governance documentation and manage the approval process
• Appoint, manage and be responsible for external professional consultants and contractors within an authorised budget as a Budget Holder within agreed limits
• Generate Purchase Orders (PO) for services
• Manage regular contractor and professional consultant performance reviews
• Coordinate commissioning team activities, ensuring all relevant operational managers are involved and own the process
• Motivate, develop, direct and support in‑house labour, external consultants and contractors
• Directly manage teams of external professional consultants as required for each project
• Review statutory updates and incorporate them into policies and procedures at regular intervals

Information resources

• Produce regular progress minute meetings and reports, including initial scheme programme reports to inform clients of progress
• Scrutinise and quality control all documentation including development drawings and specifications issued to the Trust by external professionals
• Quality assess and ensure technical manuals and operational policies for new buildings are complete, compliant and formally handed over to operational management
• Produce design and tender documentation for all projects within the Project Manager’s portfolio of Capital Projects
• Produce a full suite of project documentation for all projects
• Update building and hospital site plans following project work, in both hard copy and computer (CAD) files with the Estates Information Manager
• Support requests from auditors for information at end of financial year

Quality

• Monitor performance and information from external professional consultants and building contractors against relevant legislation, contracts, Health and Safety, project delivery, compliance issues, reporting back to the Capital Programme Manager, Divisional Leads and Procurement as necessary
• Set up Capital Project boards to liaise with clients and prepare design briefs to ensure quality and best‑value procedures for managing schemes
• Set up and manage Project Workstreams and ensure accurate reporting to Project Boards
• Record any derogations from Statutory and Non‑statutory Guidance and Regulations and communicate and advise on these with Clinical Leads, Divisional Leads and the necessary Trust Boards

Physical effort

• Support full site and building surveys
• Conduct site visits during the works in line with Health and Safety requirements, providing assurance of progress, monitoring adherence to policy/procedures and regulations and resolving issues
• Regular travel across all 3 Trust sites

Mental/ Emotional Effort

• Manage multiple deadlines and meet all pre‑established timeframes
• Manage differing opinions within stakeholder groups to ensure consensus is reached
• Manage external contractor and professional consultant grievances in line with Estates procedures, processes and relevant governing institutions (e.g. RICS, RIBA, CIOB)

Person Specification

Personal Qualities

• Prioritisation: able to manage work of self and others to accommodate competing priorities and meet demands
• Proactive, positive and collaborative approach to working with multiple teams
• Ability to remain calm and professionally manage situations when dealing with competing challenging opinions
• In possession of a valid UK driving licence and access to a vehicle to travel between all 3 Trust sites

Experience

• Evidence of successful delivery of projects to required scope, time, quality and cost
• Experience of working in Capital Project management
• Experience of managing projects in challenging complex environment
• Demonstrable skill in MS Office, especially Word, Excel and Teams
• Experience in managing both construction contractors and external support consultants such as Contract Administrators
• Evidence of ability to manage project budgets and cashflow
• Demonstrable experience of working in the NHS acute sector
• Experienced in facilitating workshops, meetings and engagement sessions with multiple stakeholders
• Experience of working constructively with NHS clinical/operational and management teams
• Experience of using NHS information, benchmarking data and hospital information systems

Skills/Knowledge

• Proven knowledge of RIBA Plan of Work
• Demonstrable skills in Project Management processes, including change control methodology
• Presentation: being articulate and skilled in presenting complex ideas and proposals to a diverse audience with a range of understanding of capital projects
• Able to produce highlight reports with clear escalations with mitigation
• Skilled in the production of Project Documentation such as programmes and risk logs
• Understanding of CDM and Building Safety Act regulations and your role in them
• Detailed understanding of NHS Trust regulatory requirements and performance expectations
• Knowledge of construction procurement methods
• Understanding of HTMs/ HBNs

Qualifications

• Educated to degree level or equivalent experience in building services/ construction project management
• Project Management Qualification, such as PRINCE2, or APM

Internal NHS Job Vacancy

• This vacancy is currently only open to Herefordshire and Worcestershire NHS staff (including PCN/GP Practices). Please confirm below which NHS organisation in Herefordshire and Worcestershire you currently work for.

Employer name

Worcestershire Acute Hospitals NHS Trust

DBS Checks and Costs

Any applicants who are offered posts requiring a DBS check as part of their employment check will have the cost of this check (at the current rate) deducted from their salary. Please see link in SupportingInformation section for more details on DBS checks and costs.

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