About Northern Trust Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889. Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.
Role / Department
The Consultant (Senior Fund Administrator) works within the Private Equity Operations team’s administration function, supporting the delivery of a high‑quality service to Private Equity clients, including complex structures and active investment portfolios. The consultant works closely with internal teams and Investment Advisors, managing cash management, investor administration and client deliverables while ensuring deadlines, controls and KPIs are met.
Key Responsibilities
Client & Operational Delivery
- Act as a primary point of contact for clients, Investment Advisors and third parties
- Develop a strong understanding of client structures and bespoke requirements
- Deliver and coordinate key client tasks, including complex and project‑based activities
- Work collaboratively with internal teams to ensure timely delivery of all client outputs
- Resolve complex operational queries and escalation of issues as required
Fund & Investor Administration
- Perform end‑to‑end investor administration including capital calls, distributions, transfers, closings, tax reporting and audit confirmations
- Manage daily and ad‑hoc cash management, FX processing, invoice payments, loan facility amendments and monthly reconciliations
- Undertake AML/KYC reviews, including higher‑risk investors
- Carry out signatory responsibilities, including review and approval of bank‑related updates
Team & Oversight Responsibilities
- Manage assigned mailboxes and prioritise workload effectively
- Support and review the work of junior team members
- Provide on‑the‑job training and assist with task rotation across the team
Company Secretarial & Governance
- Attend board meetings and prepare minutes
- Support SPV formation and ongoing entity administration
- Ensure adherence to constitutional documents, internal controls and company policies
Risk, Controls & Process Improvement
- Identify process improvements and operational efficiencies
- Ensure effective use of systems and technology
- Work with Compliance and Legal to maintain regulatory compliance
- Escalate service delivery risks and operational issues appropriately
- Act as a subject‑matter expert and support departmental initiatives as required
Skills & Experience
- Previous experience as a Senior Fund Administrator, ideally with signatory responsibility
- Strong understanding of fund administration and Private Equity structures
- Excellent organisational skills with the ability to manage multiple priorities
- Strong analytical and problem‑solving capability
- Confident communication skills, including presenting to small groups
- Advanced Excel skills; Investran experience an advantage
- Industry knowledge of financial instruments, regulations and local laws
- Business or financial services qualification (or working toward) desirable
- Self‑motivated team player, able to work under pressure with minimal supervision
Working With Us
As a Northern Trust partner, you will be part of a flexible and collaborative work culture where financial strength and stability emboldens us to explore new ideas. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve. We value an inclusive workplace and understand that flexibility means different things to different people.
Reasonable Accommodation
Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com.
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