Office Manager (Maternity Cover)

Responsibilities

• First point of contact for all office queries and visitors.
• Ensure office wide compliance with GDPR regulations.
• Responsible for the smooth running of the office environment.
• Responsible for the provision and supply of stationery, printers and furniture within the office.
• Respond to customer feedback and complaints via the website / mailbox.
• Administer and oversee any document control system for office usage (e.g., utility bills / sub‑contractor documentation).
• Ensure office set‑ups are established and maintained in accordance with company standards.
• Maintain sufficient quantities of the appropriate PPE in the office to meet requirements.
• Process monthly credit card and expense reports.
• Carry out office inductions for new starters.
• Carry out equipment checks on a monthly basis and report findings (including annual PAT tests).
• Maintain high standards of cleanliness and upkeep of the office environment.
• Ensure all statutory notices are displayed and visible where appropriate.
• Provide weekly and cumulative schedules of materials, equipment and stationery orders for the office.
• Keep a record of all visitors to the office for review.
• Recommend and provide the necessary training to up‑skill all members of the team.
• Look for innovative solutions across the office and share across the Group to increase productivity, reduce costs and ensure best possible solutions are achieved.
• Responsible for contract cleaning within the office.
• Organise and manage the Managing Director’s inbox and diary.
• Co‑ordinate the Business Unit Managers’ daily correspondence and communication.
• Make all travel and accommodation arrangements, including all elements of international travel when necessary.
• Organise and collate paperwork for board and management meetings, including agendas, note‑taking and following up on action points.
• Provide routine and ad‑hoc management information and reports.
• Manage internal/external communications and arrangements on behalf of the Business Unit Managers, including communication with other international business units within the group.
• Arrange external and internal meetings as required.
• Create and maintain paper and computer‑based filing systems.
• Always uphold confidentiality and respect sensitivities.
• Participate in ad‑hoc tasks as and when required.

Qualifications (Required)

• Fully trained with GDPR regulations.
• Proven experience within an Office Management environment.
• Good mathematical and IT skills.
• MS Office suite knowledge (e.g., Outlook, Excel, Word, Visio, MS Project).

Desired

• Experience with a construction company.
• Ability to work to deadlines.
• Fire safety training / awareness.
• First aid certification.

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