Office Manager / Administration & Finance Assistant

Description

This is an exciting part‑time opportunity for an experienced Office Manager / Administration & Finance Assistant. The role focuses on supporting accounting and finance operations through effective office management and administrative assistance.

Finance & Bookkeeping (Core focus)

• Processing purchase and sales invoices
• Bank reconciliations
• Invoice discounting reconciliations
• VAT returns (quarterly)
• Maintaining accurate financial records
• Supporting monthly financial reporting
• Monitoring income, expenditure, and basic cashflow
• Liaising with external accountants

Administration

• Maintaining organised digital filing systems
• Preparing documents, spreadsheets, and reports
• Supporting general office administration and correspondence

Operations & Coordination

• Liaising with manufacturers, suppliers, and logistics partners
• Supporting order tracking and documentation
• Maintaining product and supplier records

Regulatory Support

• Organising compliance and registration documentation
• Assisting with admin support for external regulatory consultants

Profile

Essential

• Bookkeeping experience (AAT or equivalent preferred)
• Good working knowledge of Excel and Microsoft Office
• Strong attention to detail and organisation
• Able to work independently and take responsibility
• Comfortable in a small business environment

Desirable

• Experience with Xero, QuickBooks, or Sage
• Previous role in a small or owner‑managed business
• Exposure to logistics, manufacturing, or regulated industries

Job Offer

• A competitive salary ranging from £30,000 to £40,000 per annum.
• Part‑time working hours to support a healthy work‑life balance.
• Permanent position within a respected organisation.
• A supportive and collaborative work culture.

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