Legacy Estates Records Officer (Building Drawing Inventory Officer)
Location: City of London, London (Bloomsbury, on-site)
Contract type: Fixed term (12 months)
Salary: £41,723 – £45,587 per annum
Hours: Full time
Telephone: 020 7323 8000
About the role
The Museum is seeking a Building Drawing Inventory Officer to catalogue approximately 12,000 hard‑copy building drawings and schematics. The role creates a comprehensive inventory of legacy building and services drawings, supporting major projects and day‑to‑day operations within the Museum’s BIM strategy.
Key areas of responsibility
- Maintain and improve a clear methodology for inventorying legacy drawings, including milestones and priorities.
- Work with archivists and stakeholders to catalogue hard‑copy drawings, recording metadata such as date, revision, discipline, location and status.
- Create and maintain a structured register in which each drawing is uniquely identified.
- Support decisions on retention, disposal and digitisation priorities based on use, relevance and currency.
- Prepare high‑quality work packages to support the digitisation of selected drawings.
- Liaise with stakeholders to confirm future storage and access arrangements for retained hard‑copy and digital records.
- Support the population of the Museum’s Common Data Environment with relevant legacy information.
- Make building information available to support capital projects and operational teams as required.
About you
- Educated to degree level in a relevant subject or equivalent qualification/experience.
- Able to review, document and structure building‑related data from numerous sources ensuring accuracy.
- Experience of document, file or inventory management systems and creating searchable data sets.
- Preferably experience with archives or records containing building or services information and knowledge of construction environments.
- Ability to work independently, manage competing priorities and meet agreed deadlines.
- Strategic mindset with ability to communicate and guide colleagues across the Museum’s archives, Estates, Capital Projects department, senior management and other stakeholders.
Benefits
- Free exhibition entry for you and guests, inclusive private views, ICOM and reciprocal museum access.
- 25 days annual leave plus bank holidays and 2½ privilege days (and +5 after 10 years).
- Peer support and allyship through five diversity networks.
- Learning and development programmes, mentoring and support for professional qualifications.
- Employee Assistance Programme, 24/7 counselling and wellbeing support.
- Civil Service Pension Scheme with a secure, inflation‑linked defined benefit.
- Interest‑free loans including season ticket, rental deposit and bicycle loans.
Our values
- Care Deeply
- Embrace the Unknown
- Spark Curiosity
- Value Many Voices
Additional details
We are committed to a fair and inclusive recruitment process where every applicant can present their genuine strengths and experience in their own voice. If you have any additional needs that we should be aware of to support you with your application, please let us know.
The Museum also adheres to the HMG Baseline Personnel Security Standard (BPSS) for pre‑employment screening of Civil Servants.
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