The Role: We're looking for an experienced, highly organised Administrator to support day‑to‑day business and farm operations, HR, compliance, purchasing, and office administration. This is a varied, hands‑on role working closely with the General Manager, directors, and wider teams across a growing and busy land‑based business.
Responsibilities
- Support office management, including post, keys, stationery, and suppliers.
- Liaise with IT support when required.
- Back‑end administration of software systems.
- Process invoices and liaise with bookkeepers.
- Business purchasing – research, record keeping, budgeting and building supplier relationships.
- Work with Team Leaders to maintain compliance registers and documentation across site (COSHH, Safer Food Better Business, FBB, PAT, Fire Safety, Gas certificates).
- Ensure staff training records and procedures are kept up to date.
- Assist the General Manager with recruitment administration, onboarding process, and training records and diary.
- Maintain HR systems and personnel files.
- Support monthly payroll preparation and process payroll.
- Collate and report expenses, credit card usage, and staff tips.
- Support the Farm Manager with purchasing and record keeping, preparing paperwork and compliance paperwork including Health and Safety records.
- Assist Reserve team which includes volunteers, on administrative tasks.
- Purchasing, record keeping and general admin.
Qualifications
- Minimum 3 years' administrative experience.
- Highly organised with strong attention to detail.
- Able to multitask in a fast‑paced environment.
- Confident using IT based systems, in particular Microsoft 365 and Outlook.
- Confident using cloud‑based software.
- Experience in record keeping (paper and online).
- Confident in setting and working to processes.
- Excellent communication skills with the ability to build strong working relationships.
- Proactive, flexible, and a team player.
Desirable
- HR administration.
- Experience using Xero or an alternative accountancy programme.
- Experience in budget monitoring.
Benefits
- £14 per hour.
- Staff discount on stays, food, and wellbeing treatments.
- Friends of Elmley Membership (complimentary reserve and event access).
- Free on‑site parking.
- A friendly, supportive team in a unique working environment.
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