Senior Administrator

The Role: We’re looking for an experienced, highly organised Administrator to support day‑to‑day business and farm operations, HR, compliance, purchasing, and office administration. This is a varied, hands‑on role working closely with the General Manager, directors, and wider teams across a growing and busy land‑based business.

Responsibilities

• Support office management, including post, keys, stationery, and suppliers.
• Liaise with IT support when required.
• Back‑end administration of software systems.
• Process invoices and liaise with bookkeepers.
• Business purchasing – research, record keeping, budgeting and building supplier relationships.
• Work with Team Leaders to maintain compliance registers and documentation across site (COSHH, Safer Food Better Business, FBB, PAT, Fire Safety, Gas certificates).
• Ensure staff training records and procedures are kept up to date.
• Assist the General Manager with recruitment administration, onboarding process, and training records and diary.
• Maintain HR systems and personnel files.
• Support monthly payroll preparation and process payroll.
• Collate and report expenses, credit card usage, and staff tips.
• Support the Farm Manager with purchasing and record keeping, preparing paperwork and compliance paperwork including Health and Safety records.
• Assist Reserve team which includes volunteers, on administrative tasks.
• Purchasing, record keeping and general admin.

Qualifications

• Minimum 3 years’ administrative experience.
• Highly organised with strong attention to detail.
• Able to multitask in a fast‑paced environment.
• Confident using IT based systems, in particular Microsoft 365 and Outlook.
• Confident using cloud‑based software.
• Experience in record keeping (paper and online).
• Confident in setting and working to processes.
• Excellent communication skills with the ability to build strong working relationships.
• Proactive, flexible, and a team player.

Desirable

• HR administration.
• Experience using Xero or an alternative accountancy programme.
• Experience in budget monitoring.

Benefits

• £14 per hour.
• Staff discount on stays, food, and wellbeing treatments.
• Friends of Elmley Membership (complimentary reserve and event access).
• Free on‑site parking.
• A friendly, supportive team in a unique working environment.

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