Do you have good attention to detail and enjoy working as part of a team?
The DSA Invoicing Team sits within the wider Finance function at the Student Awards Agency Scotland (SAAS) and plays a critical role in ensuring accurate and timely payments to suppliers. The team is responsible for processing around 60,000 invoices annually across approximately 600 suppliers through the Student Support System (STEPS), with a significant proportion of this activity being automated.
Fixed Term Appointment for 24 months.
Responsibilities
- Entering supplier invoices on STEPS with a high degree of accuracy following the procedures and policies to ensure efficient use of public funds.
- Contact suppliers when invoices cannot be paid, providing reasons and advising on required actions, ensuring compliance with SAAS Policies.
- Highlight issues or concerns to senior staff.
- Select cases for automation and verify via UIPath when required.
- Contact suppliers/institutions for recouping incorrectly paid funds.
- Answer basic supplier queries (e.g., when payment will be made, reason for non‑payment).
- Check supplier statements against remittance notes to ensure all invoices have been processed.
Experience
- Experience using IT packages confidently such as Word, Excel and PowerPoint.
- Ability to work carefully with numbers or written information and follow clear instructions.
- Experience of working accurately with high volume data, such as data entry, processing forms or transactions, with a strong attention to detail.
- Previous experience with Accounts Payable.
Behaviours
- Working together – Level 1
- Delivering at pace – Level 1
Working Pattern
Standard hours are 35 hours per week. The role requires in‑person attendance of a minimum of 6 days per month with additional attendance as required to support the team. Flexible and hybrid working options are available in line with business needs.
Security Checks
Successful candidates must complete the Baseline Personnel Security Standard (BPSS) before appointment. BPSS includes Identity, Right to work, Employment History and a Criminal Record check (unspent convictions).
Equality Statement
We are committed to equality and inclusion and aim to recruit a diverse workforce that reflects the population.
Recruitment Principles
As a government organisation we adhere to the Civil Service Commission Recruitment Principles.
#J-18808-Ljbffr”, “datePosted”: “2026-05-07”, “hiringOrganization”: { “@type”: “Organization”, “name”: “The Scottish Government”, “sameAs”: “https://uk.whatjobs.com/pub_api__cpl__425533465__4861?utm_campaign=publisher&utm_medium=api&utm_source=4861&geoID=31” }, “jobLocation”: { “@type”: “Place”, “address”: { “@type”: “PostalAddress”, “addressLocality”: “City of Edinburgh” } } }Do you have good attention to detail and enjoy working as part of a team?
The DSA Invoicing Team sits within the wider Finance function at the Student Awards Agency Scotland (SAAS) and plays a critical role in ensuring accurate and timely payments to suppliers. The team is responsible for processing around 60,000 invoices annually across approximately 600 suppliers through the Student Support System (STEPS), with a significant proportion of this activity being automated.
Fixed Term Appointment for 24 months.
Responsibilities
- Entering supplier invoices on STEPS with a high degree of accuracy following the procedures and policies to ensure efficient use of public funds.
- Contact suppliers when invoices cannot be paid, providing reasons and advising on required actions, ensuring compliance with SAAS Policies.
- Highlight issues or concerns to senior staff.
- Select cases for automation and verify via UIPath when required.
- Contact suppliers/institutions for recouping incorrectly paid funds.
- Answer basic supplier queries (e.g., when payment will be made, reason for non‑payment).
- Check supplier statements against remittance notes to ensure all invoices have been processed.
Experience
- Experience using IT packages confidently such as Word, Excel and PowerPoint.
- Ability to work carefully with numbers or written information and follow clear instructions.
- Experience of working accurately with high volume data, such as data entry, processing forms or transactions, with a strong attention to detail.
- Previous experience with Accounts Payable.
Behaviours
- Working together – Level 1
- Delivering at pace – Level 1
Working Pattern
Standard hours are 35 hours per week. The role requires in‑person attendance of a minimum of 6 days per month with additional attendance as required to support the team. Flexible and hybrid working options are available in line with business needs.
Security Checks
Successful candidates must complete the Baseline Personnel Security Standard (BPSS) before appointment. BPSS includes Identity, Right to work, Employment History and a Criminal Record check (unspent convictions).
Equality Statement
We are committed to equality and inclusion and aim to recruit a diverse workforce that reflects the population.
Recruitment Principles
As a government organisation we adhere to the Civil Service Commission Recruitment Principles.
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