HRIS Specialist

Rullion is offering an exciting opportunity for an HRIS Specialist ready to make an impact within a well-established rail organisation. In this role, you’ll take ownership of HR systems, supporting their ongoing development and ensuring they effectively meet the needs of the business and its workforce.

Join a forward-moving rail organisation where your expertise will help power the systems behind a workforce that keeps the country connected

Purpose of the Role:

• Maintain the companies HR and Payroll system (Workday)
• Configure changes across HCM, Time Tracking, Absence, Security, Integrations, Reporting and Payroll modules in Workday.
• Manage and monitor integrations to and from Workday.
• SME in the development of HR systems in line with the HR global/ regional strategy, maximizing the use and value of our HR Systems and tools.
• Support the HR functional ownership, governance and controls.
• Partner with representatives of CIO, CTO, Regional SME’s and application support teams
• Provide best-practice guidance on Workday functionality, ensuring system scalability and adherence to legal and company compliance.
• Co-ordinate and prioritise HR functional technology changes requests.
• Participate in problem solving in relation to process, service, technology and data issues.
• Creating and maintaining operational documentation in relation to the deployed HR technology and hand over into HRIS BAU and shared services.
• The SME for how people data should be transacted and moved around between systems.
• Supporting HRIS on best practice and continuous improvement in relation to HR systems and data.
• Lead system implementations/ changes from project phase to BAU
• Liaise with customers, colleagues, key stakeholders and third parties to manage system requirements
• Lead data governance activities and audits
• In-depth understanding of payroll processing
• Work as part of a small team to support the business

Main duties and responsibilities:

• Manage system performance issues and incident management
• Configure changes i.e. new work schedules, new collective agreements, new paytype etc
• Undertake all required trainings
• Stay up to date with system releases and change in functionality
• Managing and maintaining integrations
• UAT- review scenarios to ensure functionality is compliant with HR Legislation and company policy/ processes. Complete testing.
• Create the appropriate user documentation and procedures to support new implementations and changes, also assist in training on the updated functionality.
• SME for HR Systems
• Support with pay award configuration changes and data maintenance
• Support and upload mass data changes
• Communicates upcoming HR system changes
• Work with regional process owners on regular basis to confirm upcoming needs, anticipates impact on change
• Prepares cut-over plans for go-live of anything new
• Manage position-based access in line with Company policy/ role framework/ GDPR
• Raise any concerns/ risks appropriately
• Work closely with the business and internal teams to drive improvements and build good working relationships
• Manage annual maintenance activities i.e. two system releases annually.

Skills and Experience:

Essential

• In-depth experience using HR/ Payroll Systems
• Experienced in configuring changes in HCM, Time Tracking, Absence and/ or

Payroll.

• Experience managing multiple downstream systems, interfaces, annual upgrade/ patching activities
• Experience implementing change/ new solutions to support the employee life cycle
• UAT
• Experience managing incidents
• Experience with people data (HR & payroll)
• Experience using reporting tools
• Good communication skills
• Good working knowledge of Excel

Desirable

• Experience using Workday/ SAP/ Oracle/ Peoplesoft/ Zellis
• Experience in automation
• Understanding of complex terms and conditions
• Experience working in a similar role, ideally within a shared services environment
• You will have an understanding of organisation and people data, ideally in a complex business environment working with multiple sets of terms and conditions.
• Have good understanding of common HR processes with a track record and sound knowledge of HRIS solutions and utilisation of complex multi-site, multinational matrix type business environment.

Behavioural Competencies:

Rullion celebrates and supports diversity and is committed to ensuring equal opportunities for both employees and applicants.

JBRP1_UKTJ

…