Senior Administrator (Education / SEN / Safeguarding)
Location: Barnstaple, Devon
Salary: 22,9585 - 25,827
Contract: Full-time, Permanent
Employer: M&M Supply (on behalf of a Multi Academy Trust)
About the Role
M&M Supply is recruiting on behalf of a Multi Academy Trust for a highly organised and professional Senior Administrator to support the day-to‑day operations of a busy academy setting.
This is a key role providing administrative, HR, financial, and safeguarding support to the Principal and wider staff team. The successful candidate will play a vital role in ensuring the smooth running of the academy while supporting pupils, families, and external stakeholders.
This position is ideal for someone with strong administration experience, ideally within education, SEN, or safeguarding environments.
Key Responsibilities
Administration & Office Management
- Provide high-quality administrative and secretarial support to the Principal and staff
- Act as the first point of contact, managing reception, calls, and visitors in line with safeguarding procedures
- Organise meetings, manage diaries, and take accurate minutes
- Maintain accurate records in line with Data Protection (GDPR) requirements
- Manage incoming/outgoing post and general office organisation
Safeguarding & Compliance
- Maintain and update the Single Central Record (SCR)
- Ensure safeguarding procedures are followed for all visitors and staff, supporting compliance with safeguarding and child protection policies
HR & Payroll Support
- Provide administrative support during recruitment processes (ID checks, interview documentation)
- Assist with staff records, absence tracking and training logs, support payroll processes including overtime, expenses and mileage claims
Finance & Resources
- Administer petty cash and support budget monitoring
- Process orders, manage stock and maintain inventory of academy resources, supporting financial procedures in line with trust policies
Pupil & Data Administration
- Maintain pupil records, admissions and leavers’ processes
- Support attendance, registers, timetables and reporting systems
- Produce data reports for leadership, local authorities and external bodies (e.g. Ofsted, DfE)
Key Skills & Experience
Essential:
- Strong administrative experience (education sector desirable)
- Experience in a front office / reception environment
- Excellent attention to detail and organisational skills
- Confident using Microsoft Office (Excel, Outlook, SharePoint)
- Strong communication skills with staff, parents and external professionals
- Ability to manage multiple tasks and meet deadlines under pressure
- Experience handling confidential and sensitive information
Personal Attributes
- Highly organised, proactive, and reliable
- Professional, discreet and able to maintain confidentiality
- Flexible and able to adapt in a fast‑paced environment
- Strong interpersonal skills and ability to work collaboratively
- Committed to safeguarding and supporting children and young people
Safeguarding Statement
This role is subject to an enhanced DBS check and satisfactory references. M&M Supply and our partner Trust are committed to safeguarding and promoting the welfare of children and young people.
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