Hybrid | Slough | Up to £45,000 | 6-Month Contract
The Role
We’re supporting a pharmaceutical manufacturing business in Slough who are looking for a System Specialist to support their Document Management System (DMS) as they prepare for a migration to Veeva Vault.
This is a hands-on role focused on GMP document control, system coordination, and data clean-up, ensuring all documentation is compliant, up to date, and audit-ready.
You’ll act as a key point of contact across QA, Manufacturing, QC, and Engineering — keeping documentation moving and making sure nothing falls behind.
What You’ll Be Doing
- Managing the end-to-end document lifecycle (creation, review, approval, archive) within the DMS
- Acting as a super user / coordinator for the system (permissions, workflows, document ownership)
- Driving document clean-up activities ahead of the Veeva Vault migration
- Monitoring periodic reviews, chasing overdue documents and escalating where needed
- Supporting cross-functional teams to ensure documents are reviewed and approved on time
- Coordinating document translations across global sites
- Providing user support and training on the system
- Supporting system improvements, testing (OQ/PQ), and process optimisation
What They’re Looking For
- Experience in document control within a GMP pharmaceutical or biotech environment
- Strong understanding of GMP documentation requirements (e.g. SOPs, validation, change control)
- Experience using a DMS / eDMS (e.g. Documentum D2, Veeva Vault, MasterControl, TrackWise)
- Comfortable managing workflows, approvals, and stakeholder coordination
- Strong attention to detail and ability to manage multiple priorities
Nice to Have
- Experience supporting a system migration (eDMS / Veeva Vault)
- Exposure to regulatory requirements (FDA, EU Annex 11, 21 CFR Part 11)
Why This Role?
- Opportunity to be part of a Veeva Vault migration project
- High visibility across multiple business functions
- Hands-on role with real ownership and impact
If you are interested please apply or send your CV to luke.sandilands@cpl.com
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