Location: On site / Glasgow, UK
Job Type: Fixed term / Full-time
Sector and Subsector: Human Resources | Other
Salary: Negotiable salary
Role Definition
Responsible for assisting all HR activities on site, ensuring that ‘work best practice’ is achieved through guidance, support and training. Working to agreed service levels to ensure that the organisations business objectives are met effectively and efficiently. Promoting equality, diversity and fair work practices within the workplace.
Key Responsibilities
- Provide extensive administrative support to ensure the smooth running of the HR department including note taking, letter writing, updating details, updating Excel spreadsheets, logging and tracking short- and long-term sickness cases.
- Assist in the administration and implementation of policies and procedures at the site, ensure that departmental policies and procedures are up to date / clearly communicated and revised as appropriate with the support of the HR Manager.
- Create and maintain personnel records and data inputting into HR database/system to provide HR metric reports for the site.
- Attendance at Employee Forums and help follow up of actions.
- Organising Employee of the Month and other site engagement initiatives.
- Weekly walk-around of entire site and worker interviews.
- Ensure payroll is notified of changes to staff terms and conditions and act on management instruction and staff requests.
- Oversee the transfer of agency workers to full time, completing the whole new starter HR cycle.
- Assist in the instigation/tracking/participation of disciplinary/grievance hearings in areas such as general misconduct/gross misconduct/absence management/punctuality/performance etc.
- Generate weekly reports as and when required by department managers.
- Arrange and attend first stage interviews for all applicants. Conduct right to work checks, reference checks, ID checks. Maintain HR systems including but not limited to Success Factors, Occupop, Sateon and Nextra. Develop and maintain administrative systems and procedure provide administrative support for HR projects.
- Provide administrative support for the whole HR cycle, including recruitment and selection, induction, payroll and benefits, performance management, training and development. Manage and control the implementation of an effective induction for all employees before they commence work. Process all new starters and leavers, to include offer letters, terms and conditions as well as induction packs. Complete employee references and mortgage references in a timely manner.
- Supporting with the on boarding of candidates.
- Support the Employee Relations activities as required providing support in answering day to day queries as advised.
Personal Specification
- Preferably experience in a similar HR based role or wanting to progress into the HR function
- Essential Excel skills
- Essential Word skills
- Effective organisational skills
- Ability to prioritise own tasks
- Ability to build effective relationships with internal stakeholders at site level
- Excellent communication and interpersonal skills, with the ability to take direction
- Proactive and self‑motivated with a positive attitude
- Confident in the use of Microsoft office and in‑house IT systems
- Ideally CIPD Level 3 or above
Working Pattern
4 on 4 off
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