Overview
The Centre Operations and Events Co Ordinator will play a central role in the day-to-day running, development, and promotion of Park Farm Community Centre.
This role combines operational management, event coordination, community engagement, and light administrative support to ensure the centre operates efficiently, delivers high-quality events and activities, and maintains strong relationships with centre users, partners, staff, and the wider community.
The postholder will act as a key link between Directors, staff, volunteers, and centre users, supporting both strategic development and daily operational needs.
Responsibilities
- Centre Operations & Management
- Oversee the smooth day-to-day running of the Community Centre
- Act as a visible and approachable point of contact for centre users, hirers, partners, and visitors
- Support the effective coordination of staff and volunteers, ensuring clear communication across the team
- Liaise regularly with Directors regarding operational planning, performance, and development priorities
- Support the implementation of centre policies including safeguarding, health & safety, and equality
- Assist with rota planning and operational cover where required
- Events & Community Engagement
- Lead on the planning, coordination, and delivery of community events, activities, and engagement initiatives
- Develop an annual events plan aligned with the centre’s aims and community needs
- Work with local groups, organisations, and partners to develop collaborative programmes and activities
- Monitor attendance, feedback, and community impact of events and activities
- Ensure events are well organised, safe, inclusive, and financially viable
- Promote participation from adults, children, and young people across the local community
- Marketing & Promotion
- Develop and implement a marketing and promotional plan for centre activities and events
- Oversee social media updates, website content, and promotional materials
- Ensure all marketing materials reflect the values and identity of Park Farm Community Centre
- Identify opportunities to increase centre visibility, usage, and community reach
- Work with Directors to support income generation through room hire, events, and partnerships
- Administration & Systems Support
- Provide light administrative support to ensure effective centre operations
- Maintain accurate records including bookings, attendance, event data, and monitoring information
- Support invoicing processes and liaise with relevant staff regarding payments and bookings
- Assist with data collection for reporting, funding requirements, and evaluation
- Maintain organised digital and paper filing systems where appropriate
- Partnership & Team Liaison
- Act as a key communication link between Directors, staff, volunteers, and external partners
- Attend team meetings and contribute to planning and organisational development
- Build and maintain positive working relationships with stakeholders
- Represent the Community Centre at meetings, events, and networking opportunities where required
- General Duties
- Be flexible and willing to undertake additional duties appropriate to the role and in line with the needs of the organisation
- Uphold the values, mission, and policies of Park Farm Community Centre at all times
- Support the continued development, sustainability, and positive reputation of the Community Centre
Essential Skills & Experience
- Experience of planning, organising, and delivering events, including managing logistics, schedules, and resources
- Strong organisational and time management skills, with the ability to prioritise and manage multiple tasks effectively
- Excellent communication and interpersonal skills, with the ability to engage positively with a wide range of people, including staff, volunteers, and external stakeholders
- Ability to lead, motivate, and support a team, fostering a positive and collaborative working environment
- Competence in administration and IT systems, including email, booking systems, and basic record keeping
- Ability to work flexibly, including evenings and weekends, in line with the needs of the centre and events programme
- Strong problem-solving skills and the ability to remain calm under pressure
- Full, clean UK driving licence and willingness to travel as required for the role
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