PA / Office Manager

Overview

We are pleased to offer an exciting opportunity for a highly organised and professional individual to join our team and provide a high standard of administrative support across our services. You will be part of a friendly, compassionate and supportive team who are committed to delivering high-quality services. We are looking for someone who shares our values and is motivated to contribute to a positive and efficient working environment.

Key Responsibilities

• Knowledge of a full range of secretarial procedures and software programmes through RSA3/NVQ3 or equivalent experience
• To be able to use SystmOne, the Trust’s electronic health record system
• Ensure a full, efficient and Secretarial / Administrative service is provided.
• Provide comprehensive personal assistant support.
• Set up the necessary systems for the office and adapt these as necessary within the developing role.
• Manage heavy diary commitments to enable smooth running of the schedule.
• Ensure high level of confidentiality especially with regard to client related work.
• Ensure letters, memos and reports from the Department are of high quality.
• Responsible for ordering items, checking within budgets, ensuring goods are received
• Responsible for disseminating information to all qualified and unqualified staff in a timely manner.
• Supervise and monitor return of requested information, documentation and work streams from the operational team to the office to ensure effective workflow.
• Provide cover for other Secretarial / Administrative staff when required
• Organise meetings as appropriate including preparing the agenda, obtaining and compiling and preparing support papers.
• Organise workshops as appropriate including booking

About Surrey and Borders Partnership NHS Foundation Trust

Surrey and Borders Partnership NHS Foundation Trust is the leading provider of mental health, learning disability, neurodevelopmental and drug and alcohol services in Surrey and North East Hampshire. We support people of all ages and are passionate about providing high quality care that is delivered at the right time as close to home as possible to help people recover and stay well.

We are one of the top 10 mental Health, Learning Disability and Community Trust to work for nationwide. Our Trust is an inclusive and supportive employer that offers a wide range of staff networks, flexible working, free parking and excellent health and wellbeing support. We also provide a wide range of opportunities to help staff develop and progress.

Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast. Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach. For international travel, both Gatwick and Heathrow airports are nearby.

Important notices

Please note that we reserve the right to close posts as soon as sufficient applications are received.

Regrettably, due to UK Home Office requirements we cannot offer sponsorship for all our job roles. Applicants must have the right to work in the UK for the duration of the role.

We look forward to receiving your application!

For further details / informal visits contact: Name: Dr Emma Hines
Job title: Associate Director for Therapies
Email address: emma.hines@sabp.nhs.uk

#J-18808-Ljbffr