Team Assistant

I’m working with a leading insurance brokerage based in the City of London who are looking for a Team Assistant to join their friendly, high-performing team.

This is a busy and varied role where no two days are the same. You’ll support three senior executives while working closely with a team of experienced Team Assistants to ensure everything runs smoothly behind the scenes.

It’s a fantastic opportunity for someone who enjoys being at the heart of a team juggling priorities, staying organised, and making a real impact day-to-day.

If you’re currently a receptionist with exposure to supporting Team Assistants, PAs, or EAs, and you’re looking to step into a dedicated Team Assistant role, this could be the perfect move for you.

The Role

• Supporting the Senior Business Assistant with the day-to-day running of the office
• Processing expense claims for senior directors, including scanning receipts and inputting data
• Coordinating diaries and scheduling meetings
• Organising lunch and dinner reservations when needed
• Arranging all aspects of travel, including flights, accommodation, visas/entry requirements and foreign currency
• Preparing clear, detailed travel itineraries
• Uploading, maintaining and archiving documents on internal systems
• Preparing trip reports and keeping travel records up to date
• Helping to organise client events in the UK and overseas
• Preparing materials and itineraries for client meetings
• Acting as a point of contact between the broking team and marketing
• Pitching in with ad hoc administrative support when required

Please apply if you have experience in a team support role as a receptionist.

This is based in the office 5 days per week with occasional work from home.