Overview
An exciting vacancy has arisen for a PA to join the team at Great Portland Estates plc (GPE) supporting the Development Director and Development Management Team. This role will support the Development Director and the wider Development Management team in a fast-paced, customer-focused environment. The successful candidate will have exceptional organisational, communication and influencing skills, with the confidence to liaise with a wide range of parties and work collaboratively with colleagues.
GPE is a central London property investment and development company quoted on the London Stock Exchange. The company employs around 145 people and owns around £2.5 billion of real estate, primarily commercial but with some retail and a small amount of residential, all in central London. The business focuses on acquiring, managing and repositioning properties to unlock value and deliver performance.
At GPE, we are committed to diversity and inclusion and strive to maintain a respectful environment. We do not tolerate discrimination of any kind and encourage collaboration and authenticity across the team.
Responsibilities
- PA duties to Development Director
- Maintain a good working knowledge of current projects and key contacts
- Build internal and external networks to assist with email and diary management
- Act as an ambassador for the Development Director at all times
- Diary management
- Assist in managing the team’s diary, organise meetings, and book meeting rooms
- Adjust diaries for conflicting priorities and short-notice changes as required
- Arrange meetings end-to-end (attendee availability, venues, facilities, travel where relevant) to ensure smooth running
- Be the main point of contact for attendees and represent GPE to external and internal stakeholders
- Ensure team members are on time for meetings and track holidays
- Document Preparation
- Assist with document preparation for Executive Committee and Board meetings using PowerPoint
- Maintain version control and quick retrieval of documents
- General PA Duties
- Provide pro-active, value-added support as a Team PA
- Coordinate with other Team PAs to ensure cover during working hours and absences
- Maintain filing systems (including SharePoint) and prepare CPD logs
- Oversee invoices and liaise with Accounts on payment follow-through
- Keep Outlook contacts up to date and arrange couriers/deliveries as required
- Attend weekly team meetings and support general admin tasks (scanning, photocopying, archiving)
Skills and Qualifications
- Skills required
- Advanced PowerPoint, Outlook, Word and Excel skills
- Document proofing and strong diary management
- Excellent organisational skills with the ability to prioritise, multitask and meet tight deadlines
- Assertiveness when needed and attention to detail in spelling and grammar
- Strong project management and ability to work autonomously
- Effective communication with internal and external stakeholders at all levels
- Calm under pressure and able to adapt
- Confidence to manage upwards and challenge appropriately
- Personal attributes
- Enthusiasm for the work and willingness to go the extra mile
- Discretion with confidential information
- A continuous improvement mindset and team-oriented outlook
- Energetic, focused and collaborative with the team
Job Benefits
- Hybrid working (3 days in office)
- Competitive remuneration
- Share Incentive Plan
- Annual leave, pension, and enhanced parental leave and pay
- Private medical and dental insurance
- Additional benefits as applicable
Diversity and Inclusion
At GPE we are committed to diversity and inclusion. Collecting diversity data is voluntary and confidential and used to assess the diversity of our applicant pool. It will not influence hiring decisions. As a Disability Confident employer, we will offer an interview to disabled candidates who meet the minimum criteria and provide reasonable adjustments during the process. We encourage candidates to communicate any requirements we can reasonably fulfil to support a positive application experience.
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