Vistex is a global enterprise software and services company that helps businesses take control of their mission‑critical processes. With a multitude of programs covering pricing, trade, royalties and incentives, it can be complicated to see where all the money is flowing, let alone how much difference it makes to the topline and the bottom line.
At Vistex we are looking for a Accounts Receivable & Office Coordinator to join our team, with a minimum of 4 days per week in our office located in London (Camden). This role offers a unique blend of financial responsibilities and office management tasks, making it ideal for someone who enjoys variety in their day‑to‑day work.
Responsibilities
- Set up and maintain project records in the ERP system to ensure accurate tracking of project costs, billing schedules, and revenue.
- Review Statements of Work (SOWs), customer purchase orders, and project documentation to verify billing requirements and project financial parameters.
- Prepare client invoices and billing documentation for review and approval by program leaders.
- Ensure revenue is recorded in accordance with company policies and applicable accounting standards.
- Maintain accurate project financial documentation and reporting data within internal systems.
- Provide reporting support and act as a key user of financial data tools for project reporting and analysis.
- Office administration and facilities coordination tasks such as handling mail, managing supplies, and performing regular walk‑throughs to ensure all facilities and equipment are in working order.
- Greeting guests and maintaining communal areas (kitchen and meeting rooms) to keep them clean, stocked, and welcoming.
Qualifications
- Bachelor's or better in Accounting or a related field.
- At least 2 years of practical knowledge of the full accounting cycle.
- Strong attention to detail and ability to manage financial data accurately.
- Analytical and problem‑solving skills.
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.
- Positive and proactive attitude.
- Advanced skills in Microsoft Excel and financial reporting tools.
Some experience in a finance function is preferred.
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