Manager, Real Estate & Facilities

About the Role

We’re seeking an experienced Manager, Real Estate & Facilities to join our team at Cohere. This position is perfect for someone who wants to take over a comprehensive operational portfolio that combines strategic real estate management with hands‑on facilities oversight. You’ll be the point person for our global broker relationship (JLL), lease negotiations, and overall workplace strategy & operations.

Key Responsibilities

Strategic Real Estate Management

• Lead all lease negotiations, renewals, and terminations for our global portfolio
• Manage and optimize our relationship with JLL as our global brokerage partner
• Align headcount vs. office space strategy with FP&A and HR on budget parameters, ensuring offices are managed accordingly
• Conduct market analysis and site selection in conjunction with the Head of Procurement, HR and Leadership for new locations and expansions
• Oversee portfolio performance metrics and financial reporting
• Manage real estate budget for the company

Facilities Operations & Vendor Management

• Consolidate and streamline FM services across all office locations
• Direct physical security operations and compliance across all sites
• Develop and implement facilities policies, procedures, and sustainability initiatives
• Manage facility budgets, capital planning, and expense optimization
• Oversee facility moves, reconfigurations, and workplace experience enhancements
• Ensure compliance with building codes, safety regulations, and lease agreements

Vendor Management & Negotiation

• Negotiate contracts with vendors for cleaning, security, maintenance, and other facility services
• Manage vendor relationships (including JLL as a key vendor partner), performance evaluations, and continuous improvement initiatives

Operations, Compliance & Implementation

• Consolidate and streamline FM services across all office locations
• Direct physical security operations and compliance across all sites
• Develop and implement facilities policies, procedures, and sustainability initiatives
• Manage facility budgets, capital planning, and expense optimization
• Oversee facility moves, reconfigurations, and workplace experience enhancements
• Ensure compliance with building codes, safety regulations, and lease agreements

Required

Qualifications & Experience

• Experience: 8-10 years in combined real estate and facilities management
• Broker/Vendor Management: Demonstrated success managing relationships with global brokerage firms and vendors
• Lease Expertise: Strong background in commercial lease negotiation and administration
• Strategic Thinking: Ability to link operational decisions to business strategy and growth objectives
• Financial Partnership: Experience managing budgets in partnership with FP&A to ensure budget control and optimization

Preferred

• Multi-site Portfolio: Experience managing real estate/facilities across multiple locations
• CRE/FM Certifications: CPM, CFM, or similar professional designations
• Technology Proficiency: Experience with FM software, lease management systems, and data analytics

Why Join Cohere

• Impact: Direct ownership of critical operational functions that support our global workforce
• Growth: Opportunity to shape our real estate and workplace strategy as we scale
• Innovation: Work with cutting‑edge technology in a dynamic AI company
• Culture: Collaborative environment where operational excellence is valued
• Benefits: Comprehensive health, dental, vision, 401(k), and competitive compensation

We value and celebrate diversity and strive to create an inclusive work environment for all. We welcome applicants from all backgrounds and are committed to providing equal opportunities.

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