Wholesale Used Vehicle Admin Specialist

TLP have been working with Toyota (GB) PLC for over 25 years and are a trusted partner. This role will be employed by TLP (secondment to Toyota (GB) PLC).

We are looking for a proactive and detail-oriented Used Vehicle Admin Specialist (Wholesale) to join a fast-paced and evolving Remarketing team. This is a fantastic opportunity to play a key role in managing used vehicle operations, supporting wholesale activity, and leading a small team within a dynamic automotive environment.

You’ll be responsible for ensuring vehicles are prepared, managed, and sold efficiently, while driving process improvements and supporting key stakeholders across the business.

Job Details

• Salary dependent on experience
• Permanent, full-time
• Hybrid working (3 days per week in the office)
• Near Epsom Surrey

Benefits

• Generous benefits package (Performance related bonus, Pension, access to their car scheme, Birthday voucher, Cycle Scheme, holiday purchase scheme, discounted onsite gym membership, subsidised Café and Canteen, 25 days holiday + all bank holidays)

Key Responsibilities

• Lead, coach and develop a team of 4, including 1:1s, performance reviews and training plans
• Oversee pre-sale vehicle checks to ensure accuracy and speed to market
• Manage vehicle stock across auction platforms, including documentation and post-sale processes
• Ensure accurate stock status management within internal systems (Zaiko)
• Monitor vehicle collections and deliveries in line with SLAs
• Collaborate with Accounts to resolve payment queries and ensure timely processing
• Support online retail activity, including stock allocation and order fulfilment
• Manage shared inboxes, ensuring timely communication with stakeholders, suppliers and networks
• Conduct regular stock reviews with key internal stakeholders (One Toyota)
• Support wholesale admin and claims queries
• Drive continuous improvement through process reviews and automation opportunities
• Support ongoing and new projects, including implementation of processes and SLAs

About You

• Proven experience in a team leadership or supervisory role
• Strong organisational skills with excellent attention to detail
• Confident communicator, both written and verbal
• Proactive problem solver with a continuous improvement mindset
• Ability to manage multiple priorities in a fast-paced environment
• Strong analytical skills and experience interpreting data
• Experience within the automotive or used vehicle market (desirable)

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