(IMS) Business Change Manager Band 5

We have a wide Procurement team at United Lincolnshire Teaching Hospitals, comprising a Clinical Procurement Team & Clinical Procurement Specialist Team, Non-Clinical Procurement Team, Operational Procurement Team, Capital, Estates & Facilities Procurement Team and the Supply Chain/Materials Management Team. We have a newly created Inventory Management System Team which reside under Deputy Head of Supply Chain and works alongside the Supply Chain Team. We are seeking to appoint the IMS Business Change Manager to work as part of this newly formed team and to assist the procurement vision to deliver a state of the art Inventory Management System. The IMS Business Change Manager will play an active role in supporting the management and delivery of the new Inventory Management System (IMS) project in support of the Trust's business and service objectives.

Responsibilities to Support the IMS Project Manager (Deputy Head of Supply Chain) and Senior Business Change Manager in delivering the following: -

The procurement, development, and implementation of the IMS

The negotiation of contracts and in certain instances the management of contract performance

Ensuring that organisational change drives the project requirements.

This role will require operational working at all Trust sites.

Main duties of the job

We are searching for a hard working individual who is looking for an exciting new challenge and wants to be part of the new Inventory Management System implementation at ULTH.

You will support the Deputy Head of Supply Chain and the IMS Senior Business Change Manager setting the strategies for deploying inventory management systems in a variety of stock control areas, working closely with the Head of Supply Chain, Materials Management Site Managers and fellow clinical, non-clinical and operational procurement teams. The scope of operational work managed by this team is significant - encompassing the full roll out and maintenance of an inventory management system across ULTH. The department already maintains the highest standards of stock management across all areas of the hospital from Theatres to A&E and beyond but is looking to revolutionise current methodologies to transform the control and flow of consumables entering and leaving the hospitals. This newly created team will lead the support for internal stakeholders by managing the inventory system, the e-catalogue and enacting meaningful operational and strategic change by generating ideas for savings and service improvement for patients, whilst ensuring we meet the Trust values and standards.

Person Specification

Qualifications

• General Education up to GCSE/A Level/Diploma or equivalent NVQ level (including Maths and English) or equivalent standard.
• Educated to Degree Level or equivalent experience.
• Evidence of ongoing personal and management development
• Qualification in Project Management such as PRINCE2 Foundation Qualification

Previous Experience

• Working knowledge of project delivery and project governance.
• Working knowledge of procurement and performance management of contracts.
• Experience of effective team working and management of staff.
• Working knowledge and practical experience of project change control processes.
• Experience of producing meeting papers, including agendas, minutes, and maintaining action logs
• Experience of developing effective systems for efficient and effective administration.
• Maintaining accurate records using configuration management.
• Experience of generating reports and providing management information to support organisation decision making.
• Experience of working closely with leadership of varying seniority.
• Arranging meetings and/or events
• Experience of working in the NHS or health sector in a project related capacity.
• Maintaining project risk logs with awareness of structured risk management techniques.
• Experience of handling personal / confidential information in accordance with Data Protection Act.

Evidence of Particular: - Knowledge - Skills - Aptitudes

• Understanding of project management specialist competencies including risk management, planning/scheduling, change control and project governance.
• Excellent verbal and written communication and document presentation skills.
• Effective leadership skills that motivate and involve a team.
• Proven organisational skills and ability to work to tight deadlines.
• Good team player with well-developed interpersonal skills.
• Good analytical skills with the ability to analyse situations where more than one solution is possible.
• Able to assess project progress against agreed timescales and objectives.
• Ability to communicate and create relationships at all levels in the organisation including at times across departmental and organisational boundaries.
• Excellent time management and organisational skills with the ability to plan and prioritise own workload to meet and deal effectively with conflicting deadlines.
• Excellent knowledge of Microsoft Office applications including Word, Excel, PowerPoint, Teams, and SharePoint with ability to grasp new technology.
• Ability to evidence/demonstrate key values and behaviours in line with the Trust framework: Patient Centred, Safety, Compassion, Respect, Excellence
• Project planning competencies, including estimating and scheduling, including critical path analysis.
• Working knowledge of stakeholder engagement and effective communication.
• Negotiates and influences effectively with internal and external contacts.
• An understanding of Supply Chain Management processes.

Specific Requirements

• Ability to travel across sites/county as required.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Lincoln County Hospital (TBD with Successful Applicant)

Lincoln County Hospital (TBD with Successful Applicant)

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