We are seeking a highly reliable and discreet individual to support the smooth functioning of a Mayfair office and London-based residence.
This is a high-trust, ownership-driven role requiring strong judgement and the ability to operate independently, ensuring seamless execution across responsibilities.
The role focuses on office administration and coordination, alongside personal assistance and light property oversight to ensure everything runs smoothly day to day.
You will act as the central coordination point across the office and residence, managing vendors, administration, reporting and employee support.
You will also assist with HR coordination and help maintain structure across operations.
Hours: 9:00am–6:00pm, Monday to Friday (flexibility required)
Location: Mayfair Office & Regents Park Residence, London
Salary: £55,000–£75,000
Start Date: ASAP
Interviewing: ASAP
Responsibilities include, but not limited to:
Property & Residence
- Provide periodic oversight of the residence to ensure upkeep and readiness
- Coordinate maintenance, repairs and servicing with vendors and building management
- Conduct basic checks across systems, fixtures and general condition
- Manage utilities, invoices and related expenses
- Ensure supplies are stocked and the property is prepared for visits
Personal Assistance
- Provide diary support as required
- Manage bookings, errands and ad-hoc requests
- Handle expenses, invoices and reconciliations
Reporting & Administration
- Maintain trackers for property, vendors and admin tasks
- Ensure follow-ups are completed and items are closed outKeep documentation organised and up to date
Office Support
- Ensure the office is organised, functional and presentable
- Coordinate IT, supplies, vendors, post and couriers
- Support meetings and small team events
- Maintain asset inventory and basic compliance standards
HR & Coordination
- Act as first point of contact for basic employee queries
- Support onboarding and employee engagement activities
- Liaise with HR teams across geographies
- Assist with training coordination and internal communication
- Prepare basic reports, trackers and presentations
Candidates must be / have:
- 5+ years’ experience in office administration, coordination or PA/EA roles
- Experience supporting senior stakeholders
- Strong organisational skills and attention to detail
- Ability to manage vendors and operations independently
- Clear written and verbal communication skills
- Proficiency in MS Office (Excel, PowerPoint)
- Comfortable with basic reporting and data handling
- Discreet, reliable and able to handle confidential information
- Proactive, calm and able to manage multiple priorities
- Experience in high-trust environments (HNI / family office preferred)
Additional Requirements:
- Valid passport
- Clean UK driving licence and willingness to travel locally
- Right to work in the UK
- Flexibility outside standard hours when required
Why This Role
This is a varied, hands‑on role offering ownership across office operations; administration and property coordination.
It suits someone who enjoys being dependable, organised and quietly keeping everything running properly behind the scenes.
#J-18808-Ljbffr”, “datePosted”: “2026-05-09”, “hiringOrganization”: { “@type”: “Organization”, “name”: “Union Talent Limited”, “sameAs”: “https://uk.whatjobs.com/pub_api__cpl__428061575__4861?utm_campaign=publisher&utm_medium=api&utm_source=4861&geoID=33” }, “jobLocation”: { “@type”: “Place”, “address”: { “@type”: “PostalAddress”, “addressLocality”: “London” } } }We are seeking a highly reliable and discreet individual to support the smooth functioning of a Mayfair office and London-based residence.
This is a high-trust, ownership-driven role requiring strong judgement and the ability to operate independently, ensuring seamless execution across responsibilities.
The role focuses on office administration and coordination, alongside personal assistance and light property oversight to ensure everything runs smoothly day to day.
You will act as the central coordination point across the office and residence, managing vendors, administration, reporting and employee support.
You will also assist with HR coordination and help maintain structure across operations.
Hours: 9:00am–6:00pm, Monday to Friday (flexibility required)
Location: Mayfair Office & Regents Park Residence, London
Salary: £55,000–£75,000
Start Date: ASAP
Interviewing: ASAP
Responsibilities include, but not limited to:
Property & Residence
- Provide periodic oversight of the residence to ensure upkeep and readiness
- Coordinate maintenance, repairs and servicing with vendors and building management
- Conduct basic checks across systems, fixtures and general condition
- Manage utilities, invoices and related expenses
- Ensure supplies are stocked and the property is prepared for visits
Personal Assistance
- Provide diary support as required
- Manage bookings, errands and ad-hoc requests
- Handle expenses, invoices and reconciliations
Reporting & Administration
- Maintain trackers for property, vendors and admin tasks
- Ensure follow-ups are completed and items are closed outKeep documentation organised and up to date
Office Support
- Ensure the office is organised, functional and presentable
- Coordinate IT, supplies, vendors, post and couriers
- Support meetings and small team events
- Maintain asset inventory and basic compliance standards
HR & Coordination
- Act as first point of contact for basic employee queries
- Support onboarding and employee engagement activities
- Liaise with HR teams across geographies
- Assist with training coordination and internal communication
- Prepare basic reports, trackers and presentations
Candidates must be / have:
- 5+ years’ experience in office administration, coordination or PA/EA roles
- Experience supporting senior stakeholders
- Strong organisational skills and attention to detail
- Ability to manage vendors and operations independently
- Clear written and verbal communication skills
- Proficiency in MS Office (Excel, PowerPoint)
- Comfortable with basic reporting and data handling
- Discreet, reliable and able to handle confidential information
- Proactive, calm and able to manage multiple priorities
- Experience in high-trust environments (HNI / family office preferred)
Additional Requirements:
- Valid passport
- Clean UK driving licence and willingness to travel locally
- Right to work in the UK
- Flexibility outside standard hours when required
Why This Role
This is a varied, hands‑on role offering ownership across office operations; administration and property coordination.
It suits someone who enjoys being dependable, organised and quietly keeping everything running properly behind the scenes.
#J-18808-Ljbffr…