Job Title: Executive Assistant
Reporting to: PA to the Founder
Location: Head Office, White City Place, West London
Contract Type: Full time, 37.5 hours per week
About Us:
ME+EM is one of the UK’s fastest-growing luxury fashion brands. In addition to a thriving global digital presence, we operate flagship stores in London and Edinburgh, concessions within Harrods and Selfridges, and have recently expanded with new store openings in the U.S.
At ME+EM we are an entrepreneurial, creative, and passionate group of people. We work hard, are enthusiastic to learn and are not afraid to take risks. Everyone contributes to our success at all levels, and that precisely what makes being a member of the team so rewarding.
Our office and stores are always busy and fast paced, but we work just as hard to make sure it’s fun, with social activities and biannual parties. We pride ourselves on being approachable, supportive, and welcoming and ensure that everyone’s hard work is rewarded. It takes all these things to build a strong, successful business and our door is always open to new talent ready to contribute to our growth and evolution.
About the Role
As an experienced EA with solid experience supporting more 3+ principals, you will provide proactive administrative and operational support to three members of the Management Team. You will be on hand for ad hoc requests and tasks for the wider members of the Management Team.
Job Responsibilities:
- Provide administrative support to three Management Team members
- Complex diary management with ever-changing schedules.
- Arrange travel, including hotel, flight and transfer bookings, working within the business’ policy and budget.
- Support with preparation for meetings including printing presentations when needed.
- Acting as the first point of contact for MT queries and requests.
- Ad hoc support to the wider MT who are not in need of proactive / continuous assistance.
- Keeping organised and detailed records of all receipts on behalf of the MT where necessary and if required for the purpose of expenses.
- Arrange meeting rooms and catering.
- Liaising with Production Director on Production Calendar and Critical Path. Arrange catering for Product meeting weeks.
- Working closely and collaboratively with the PA to the Founder & CEO, the EA COO, CCO and Retail & Customer Experience Director and the Senior Strategy Manager.
- Deputising for the EA to the COO, CCO and Retail & Customer Experience Director in her absence.
- Working with the Team EA
Skills:
- Solid experience in a similar team EA role supporting 2 or more principals.
- Trustworthiness, maintaining discretion at all times.
- Exceptional interpersonal, communication and time management skills
- Flexible, adaptable, agile and resilient
- The ability to work successfully both autonomously and as part of a team.
- Experience of working in a fast-paced office environment
- Proficient in Microsoft Word, PowerPoint and Outlook A bit about you:
- Enthusiastic, high energy, hardworking, and proactive.
- Resourceful and ability to use initiative.
- Ability to work under pressure, juggling multiple, complex and changeable diaries.
- Emotionally intelligent with excellent judgment.
- Ability to make considered, educated decisions and behave with maturity.
- Ability to pivot at short notice
- Calm and level headed. Unflappable.
- Confident in navigating different working styles and personalities.
- A positive can-do attitude, can think outside the box and use initiative.
- Highly organised.
- A keen eye for detail.
- Strong communication skills.
Employee Benefits:
- 33 days annual leave for full time employees (25 days holiday + 8 bank holidays)
- A day off to celebrate your birthday.
- Pension Scheme
- Group Life Insurance
- Employee Assistance Programme (EAP)
- Length of Service Award
- Refer a Friend Scheme
- Staff uniform for retail employees
- Generous Staff and Friends and Family Discount
- Annual Volunteer Day
- Cycle to Work Scheme
- Tech Scheme
- Eye Care Vouchers
- Real Living Wage Employer
- Employee led committees
- Social events and biannual parties
- Enhanced maternity and paternity package after 2 years of service.
ME+EM is an equal opportunities employer committed to fostering and preserving a culture of diversity, equality, and inclusion in our workforce. As an equal opportunities’ employer, we do not discriminate against applicants based on race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We believe that diversity enriches our workforce and strengthens our organisation. Therefore, we encourage minorities, LGBTQ+ candidates, and individuals with disabilities to apply for opportunities within our company.
Please note, due to the large number of applications we receive, we can only reply to those that are successful to the next stage.