Job Description
If your skills, experience, and qualifications match those in this job overview, do not delay your application.
Document Controller
My client is a leading organisation specialising in providing a wide range of sustainable building service solutions throughout the UK, Ireland and Europe. They are currently seeking a Document Controller to join their team in Banbridge.
This is a Full-Time, Permanent position.
Working hours: Monday to Thursday: 8am – 5pm and Fridays: 8am – 3pm.
Salary negotiable (dependent on experience).
Closing date: Wednesday 13th May
Job Role:
You will be responsible for supporting the growing portfolio of offsite projects, which will require someone who can efficiently manage document control processes across all stages of the project lifecycle. You will be responsible for overseeing document platforms such as Viewpoint for Projects and Field View, while providing key administrative support to design, operations, HSE, and commercial teams.
Essential Criteria:
- 1 years’ experience in document control within the construction or M&E sectors.
- Previous use of Viewpoint for Projects and Field View platforms or alternative CDE is essential.
- Strong understanding of document control protocols and quality standards.
- IT proficient with the use of Microsoft Office suite, to include Word, Excel, Outlook and Teams.
- Excellent communication skills both written and verbal with the ability to communicate with stakeholders at all levels.
- Ability to manage and prioritise a busy workload while adhering to strict deadlines.
- Ability to work as part of a team as well as your own initiative.
Desirable Criteria:
- Experience of using Microsoft Visio.
- Knowledge of SharePoint.
Main Duties and Responsibilities:
- Manage and maintain the Viewpoint for Projects system across multiple live projects.
- Ensure all project documents, including design drawings, specifications, RAMS, and commissioning documents are correctly uploaded, version controlled, and easily accessible.
- Track the internal review and approval process for design documentation, ensuring timely issue to the client for sign-off within agreed timescales.
- Maintain and update document control logs, trackers, and registers to ensure accuracy and traceability.
- Ensure all RAMS and commissioning documents are reviewed, approved, and stored appropriately.
- Ensure Handover documents are processed in a timely manner and checked for quality.
- Ensure Field View is properly set up and maintained for site teams.
- Support site teams in completing and uploading forms, checklists, and records in Field View.
- Populate Field View forms as required.
- Attend and take accurate minutes for internal and external project meetings.
- Distribute meeting minutes promptly and track actions through to completion.
- Provide comprehensive administrative support to the design, operations, HSE, and commercial teams.
- Support the preparation and formatting of reports, trackers, schedules, and presentations as needed. xwzovoh
- Assist with collation of handover and O&M documentation.