Office Administrator

Office Administrator

Position Type: Permanent and Full-Time (Temp to Perm)

Position Hours: 40-hour week Monday to Friday (08:30 – 17:30)

Department: EMEA

Reports To: Manager, Corporate Administration

Closing Date: May 15, 2026

Role Overview

We are seeking a highly organised and detail-oriented Office Administrator to support the smooth day-to-day running of the office. This role combines administrative responsibilities with front-of-house reception duties, requiring excellent organisational skills, strong attention to detail, and a professional approach when interacting with clients and colleagues.

The successful candidate will play a key role in preparing and distributing highly confidential client documentation, ensuring accuracy and consistency, while also providing general administrative support to the wider team.

Key Responsibilities

Administrative Duties

• Proofread and distribute highly confidential proposals and reports to external clients with a high degree of accuracy and attention to detail
• Maintain the reception mailbox and manage vendor relationships
• Restock stationery and kitchen supplies
• Answer and direct incoming calls and enquiries
• Manage incoming and outgoing mail and deliveries
• Coordinate travel arrangements for staff, including transport and accommodation bookings and preparing expense reports
• Support the general organisation and smooth running of the office environment
• Organise internal and external events (social and corporate)
• Assist with general administrative tasks to support the team

Essential Skills and Experience

• Previous experience in a similar role
• Strong attention to detail and a high level of accuracy
• Excellent organisational and time management skills
• Professional communication skills, both written and verbal
• Ability to manage multiple tasks and prioritise workload effectively
• Competence with standard office software (e.g., Microsoft Office)

Personal Attributes

• Professional and approachable manner
• Reliable and proactive
• Able to work independently while supporting a wider team

Remuneration and Benefits

SALARY: £13 – £13.50 per hour dependent upon relevant experience

BENEFITS: Annual leave in excess of statutory, contributory pension, private medical, income protection, and life assurance

How to Apply

Applicants should complete the form at https://www.ipaglobal.com/careers/office-administrator/ and include a cover letter, resume, salary requirement, and start date (early to mid-June 2026 preferred).

Closing date for applications is Friday, 15 May 2026.

Due to a high volume of applications, if you do not receive a response within 1 week, then your application was unsuccessful for this role.