Management Solutions is an international consulting firm whose core mission is to deliver business, risk, financial, organizational and process-related advisory services, targeting both functional aspects and the implementation of related technologies. We currently have a multidisciplinary team (functional, mathematical, technical and systems integration) of around 4,000 professionals.
We operate through 52 offices (22 in Europe, 24 in the Americas, 3 in Asia, 1 in Africa and 2 in Oceania) from where we regularly serve clients that operate in more than 50 countries across five major geographical areas (Europe, Americas, Asia, Africa and Oceania).
For more information about Management Solutions please visit: www.managementsolutions.com
Role
Administration:
- Provide administrative/executive support to management including expense recording and control as well as check request and registration.
- Support employees in the time and expense reporting process.
- General administrative responsibilities: office reception desk, document control (including (but not restricted to) operationalization of vetting process), calls, mailing, shipping, filing and copying.
- Manage procurement of all office supplies, equipment and furniture. Monitor and control office supplies and hardware.
- Support relationship with outsourcers and vendors (training companies, real-state brokers, insurance brokers and companies, etc.).
- File and maintain contracts (clients, office, provider, vendors, etc.) and activate renewal processes.
Human Resources:
- Support personnel recruiting process: contact with universities, arrange meetings with candidates and update Human Resources Data Bases.
- Collaborate in “welcome process” for new hires.
Marketing:
- Organization of meetings and seminars relating to the Financial Industry: contact assistance and follow up, hotel services, catering, etc).
- Organization of yearly corporate events.
- Support with the execution of Social Action activities.
- Support for the R&D team in recording technical notes
We look for candidates like you
- Language skills: fluent in Spanish and English.
- “Office Manager with proven experience and formal training in office administration (Level 3 equivalent). Graduate from Business Administration and Management, Public Management and Administration, Hospitality, International Trade and Business, Accounting and Finance, Economics, Modern Languages or Translation and Interpreting, Corporate Communication or Public Relations, Journalism, Labour Relations and Human Resources, Tourism, Library and information Science.
- Strong verbal and written communication skills.
- Ability to effectively negotiate with customers, vendors and internal staff.
- Proven organizational skills with extremely strong attention to details.
- Proven ability to work simultaneously in multiple tasks, problem solve, be a self-starter, time management.
- Positive attitude, be energetic, enthusiastic, and be able to manage own time.
- Manage confidential information and activity with extreme professionalism.
- Strong skills and expertise in Microsoft Office.
What we offer
We offer you the possibility to join a firm that provides all you need to develop your talent to the fullest:
- Working in the highest-profile consulting projects in the industry,
- for the largest companies, leaders of their respective markets,
- alongside top industry management as they face challenges at the national and global level,
- as part of an extraordinary team of professionals whose values and corporate culture are a benchmark for the industry.
Career plan
- Clearly defined career plan.
- Internal promotion based solely on merit.
- Partnership-based management model offers all professionals the opportunity to become part of the Firm’s group of partners.
How to apply
If you are interested in our offer, please complete our application form online at https://www.managementsolutions.com/en/professional-careers-send-us-your-cv