Assistant Property Manager
Location: London
Working Pattern: Full-time, 5 days per week onsite
The Opportunity
We are working with a leading global property firm seeking an ambitious and detail-oriented Assistant Property Manager to join their expanding team. This is an excellent opportunity for someone looking to develop their career within a dynamic, client-focused environment, gaining exposure across a diverse property portfolio.
You will play a key role in supporting the management of commercial properties, ensuring high-quality service delivery to both clients and tenants, while developing strong technical and financial expertise.
Key Responsibilities
Property & Client Management
- Respond to day-to-day tenant and client queries across managed portfolios in a timely and professional manner
- Act as a key point of contact for clients and tenants, resolving issues efficiently
- Build and maintain strong, long-lasting client relationships
- Assist with the onboarding and transition of new properties and portfolios
- Prepare for client meetings and ensure follow-up actions are completed
- Support planning for key lease events, including rent reviews, lease expiries, and break options
Reporting & Data Management
- Prepare accurate client reports in line with agreed formats and deadlines
- Review and summarise lease documentation, ensuring key data is captured correctly
- Maintain and regularly audit property management systems to ensure data accuracy
- Complete administrative workflows, including updates for lease changes and new instructions
Financial Responsibilities
- Draft service charge budgets and assist with financial planning
- Prepare service charge reconciliations for senior review
- Monitor service charge cash flow and budget performance
- Manage tenant arrears proactively in collaboration with credit control teams
- Approve invoices and ensure correct cost coding in line with budgets
- Identify opportunities to improve financial efficiency and reporting processes
Key Skills & Experience
- Property management or property administration experience preferable
- Strong financial and analytical skills with high attention to detail
- Highly motivated with a proactive, “can do” attitude and a desire to learn and progress
- Ability to work independently with minimal supervision while contributing to a wider team
- Excellent organisational skills with the ability to manage multiple priorities
- Confident communicator with a professional and persuasive manner
- Strong IT skills, including Excel, PowerPoint and Word
- Ability to perform well under pressure and meet deadlines
- Adaptable, reliable, punctual and enthusiastic