Receptionist

Job Title: Receptionist

Position: Contract

Location: Westminster, London

Rate: £125 p/d

Cover needed:

21st May – handover – 1 day

26th May to 28th May (Tue to Thu) – 3 days

1st June to 4th June (Mon to Thu) – 4 days

*Please note you must be an independant contractor, or work via an Umbrella company*

Our client Mantle Public UK are looking for a receptionist to cover select days over May and June.

Key Responsibilities:

 Managing Facilities mailbox

 Processing all guests and visiting staff

 Switchboard – handling incoming and outgoing calls

 Arrange DHL courier/Royal Mail bookings as required

 Manage Parliament and Big Ben meeting rooms bookings, plus any ad hoc room bookings

 Meeting room management – ensuring layout and connections are as they should be

 Arrange refreshments and catering for meeting when required

 Liaising with onsite team LES on maintenance required within the office

 Ensuring new starters laptop and IT accessories issued - TBC

 Collecting leavers returned kit (passes, keys, laptops, raising IT tickets, mobile phone returns etc)

 Locker, office & building pass management

 Hospitality & catering orders for client meetings and events, to include stocking the events fridge

 All office suppliers’ orders - for example Zepbrook, Lyreco etc

 Printer Management (troubleshooting, assisting staff if problems arise)

 Go through meeting room calendars ensuring all set-up/clear-up, catering and maintenance are booked

 Maintaining post & stationary cupboards (sending reminders, tidying - placing orders and restocking)

 Weekly audits of guest passes and make sure all accounted for and returned

 Working with building managements/security - forwarding information and updates

 Check & reset all meeting rooms (cables, furniture, broken chairs etc etc)

 Scanning unnamed post and sending it to relevant departments

 Follow our BCP plan in case of emergency