Receptionist

Job Title: Receptionist

Position: Contract

Location: Westminster, London

Rate: £125 p/d

Cover needed:

21st May – handover – 1 day

26th May to 28th May (Tue to Thu) – 3 days

1st June to 4th June (Mon to Thu) – 4 days

*Please note you must be an independant contractor, or work via an Umbrella company*

Our client Mantle Public UK are looking for a receptionist to cover select days over May and June.

Key Responsibilities:

Managing Facilities mailbox

Processing all guests and visiting staff

Switchboard – handling incoming and outgoing calls

Arrange DHL courier/Royal Mail bookings as required

Manage Parliament and Big Ben meeting rooms bookings, plus any ad hoc room bookings

Meeting room management – ensuring layout and connections are as they should be

Arrange refreshments and catering for meeting when required

Liaising with onsite team LES on maintenance required within the office

Ensuring new starters laptop and IT accessories issued - TBC

Collecting leavers returned kit (passes, keys, laptops, raising IT tickets, mobile phone returns etc)

Locker, office & building pass management

Hospitality & catering orders for client meetings and events, to include stocking the events fridge

All office suppliers’ orders - for example Zepbrook, Lyreco etc

Printer Management (troubleshooting, assisting staff if problems arise)

Go through meeting room calendars ensuring all set-up/clear-up, catering and maintenance are booked

Maintaining post & stationary cupboards (sending reminders, tidying - placing orders and restocking)

Weekly audits of guest passes and make sure all accounted for and returned

Working with building managements/security - forwarding information and updates

Check & reset all meeting rooms (cables, furniture, broken chairs etc etc)

Scanning unnamed post and sending it to relevant departments

Follow our BCP plan in case of emergency