About the Role
We are seeking a highly organised Project Coodinator to support the coordination and execution of operational projects, process improvements, and day‑to‑day priorities across global teams.
This role is ideal for someone who thrives in a fast‑paced environment, enjoys working cross‑functionally, and has strong organisational, analytical, and stakeholder management skills. You will play a key role in driving operational alignment, maintaining visibility across initiatives, and supporting leadership with structured coordination and execution support.
Monday to Friday 9am-5pm
Key Responsibilities
Operational Coordination & Execution
- Provide structured coordination and execution support across operational projects, process improvements, and business priorities.
- Act as a central coordination point across global operations teams, ensuring alignment and visibility across concurrent initiatives.
- Support leadership with prioritisation, follow‑up, and tracking of critical actions and deliverables.
- Maintain momentum across initiatives through proactive organisation, accountability tracking, and structured follow‑through.
- Support continuous improvement initiatives focused on efficiency, simplification, and optimisation.
Project & Stakeholder Management
- Coordinate multi‑site and cross‑functional initiatives involving global stakeholders and partners.
- Establish and maintain centralised trackers for operational projects, risks, actions, and escalations.
- Implement effective meeting governance, including agenda management, documentation of key decisions, and action tracking.
- Ensure communication flows effectively across managers, teams, and stakeholders.
- Help manage dependencies and conflicting priorities across multiple workstreams.
Reporting & Data Management
- Support the creation and maintenance of Excel‑based trackers, dashboards, and reports.
- Consolidate data from multiple systems and tools into clear, structured, and actionable outputs.
- Ensure data accuracy and consistency across operational reporting.
- Identify reporting gaps, inefficiencies, and opportunities for improvement.
- Support the development and standardisation of SOPs and operational ways of working.
Skills & Experience Required
- Proven experience in operations coordination, project support, programme coordination, or a similar role.
- Strong organisational and prioritisation skills with the ability to manage multiple tasks simultaneously.
- Advanced Microsoft Excel skills, including formulas, trackers, and data structuring (dashboard experience is advantageous).
- Experience using project or workflow management tools such as Wrike or similar platforms.
- Exposure to systems such as Dynamics 365, Salesforce, or SAP is highly desirable.
- Strong analytical mindset with excellent attention to detail.
- Confident coordinating with stakeholders across multiple teams and regions.
- Ability to work independently in a fast‑paced, deadline‑driven environment.
- Experience within eCommerce, operations, supply chain, or logistics environments preferred.
- Knowledge of Lean, Kaizen, or continuous improvement methodologies is advantageous.
What We’re Looking For
- Highly organised and proactive individual with a strong execution mindset.
- Excellent communicator with strong stakeholder coordination skills.
- Problem‑solver who can identify risks, delays, and inefficiencies early.
- Someone who thrives in collaborative, fast‑moving operational environments.
- Detail‑oriented professional capable of maintaining structure and visibility across complex workstreams.
If you’re passionate about operations, coordination, and driving organisational efficiency within a global environment, we’d love to hear from you.
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