eRostering Medical Project Support
The closing date is 20 May 2026. The post holder will provide project support for the implementation and optimisation of e-Rostering for Medical and Dental staff across the Trust.
The role focuses on system configuration, data quality assurance, and delivery of key project activities to support the successful rollout of HealthRoster for Medics. Working closely with the Project Lead, the post holder will contribute to ensuring that project milestones are achieved within agreed timelines and governance frameworks.
The post holder will support the development of accurate, compliant, and efficient medical rotas, aligned to contractual requirements, workforce planning principles, and service needs. The role will also support stakeholder engagement, training delivery, and adoption of standardised rostering processes.
This is a time-limited role forming part of a wider workforce transformation programme to improve rota management, reduce temporary staffing reliance, and enhance data accuracy and workforce efficiency.
Main duties of the job
- Support delivery of the medical e-rostering implementation and optimisation programme
- Configure medical and dental rotas within the e-rostering system, ensuring compliance with contractual and regulatory requirements
- Undertake data validation, cleansing, and reconciliation to ensure accuracy between systems (e.g. ESR and e-Rostering)
- Support system testing, validation, and sign-off processes
- Deliver training sessions and provide user support to rota coordinators and service teams
- Assist in translating service requirements into effective system configuration and rota design
- Maintain project documentation including trackers, risks, issues, and configuration records
- Support stakeholder engagement activities, including workshops and system demonstrations
- Contribute to development of SOPs, guidance materials, and intranet content
- Escalate risks, issues, or delays to the Senior Specialist / Project Lead
- Apply system changes based on agreed design and service requirements
- Participate in system testing, validation, and user acceptance processes
- Ensure high standards of data accuracy within the rostering system
- Support data cleansing, validation, and reconciliation activities
- Ensure alignment between e-Rostering and ESR data to support workforce changes
- Identify and resolve discrepancies impacting payroll, reporting, or rota accuracy
- Support audit processes and compliance checks
- Support translation of workforce requirements into system configuration
- Assist services in reviewing and improving rota structures
- Ensure rota design reflects agreed workforce models and service demand
- Contribute to improving rota efficiency and standardisation
- Deliver training sessions to rota coordinators and service teams
- Provide user support during implementation and go‑live
- Develop and maintain training materials and user guides
- Support system adoption and adherence to standard processes
- Work collaboratively with medical staffing teams, rota coordinators, service managers and clinical teams
- Support engagement sessions, workshops, and system walkthroughs
- Respond to user queries and provide system guidance
- Escalate complex issues appropriately
- Support system access, user setup, and role‑based permissions
- Liaise with IT and system suppliers to resolve technical issues
- Support system upgrades, enhancements, and testing cycles
- Maintain configuration documentation and system records
- Maintain accurate and up‑to‑date documentation
- Assist in maintaining the e‑Rostering intranet page
- Provide updates to stakeholders as required
Knwledge and Experience
- oExperience working within NHS rostering, workforce, or HR systems
oExperience using e-rostering systems (e.g. RLDatix HealthRoster - Activity Manager)
oExperience supporting system implementation or project delivery
oUnderstanding of rota structures and clinical workforce requirements
oExperience in system configuration or data management
oExperience working with stakeholders across services
oExperience in medical and dental rostering
Skills, abilities and attributes
- oStrong technical aptitude in system configuration and data handling
oHigh level of accuracy and attention to detail
oAbility to translate requirements into system configuration (with guidance)
oStrong organisational and time management skills
oAbility to work independently and meet project deadlines
oEffective communication and stakeholder engagement skills
oAbility to support training delivery and user engagement
oAnalytical approach to problem solving
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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