Overview
We're looking to recruit a PA/Sector Co-ordinator into our Middle East, India, Africa team in Newcastle. As an integral member of the geographical sector, the PA will provide their Head of Sector and wider team with a high level of professional administrative support.
Responsibilities
- Scheduling, organising and coordinating meetings, taking minutes as required and following up on action points
- Preparation and submission of expenses for the sector teams
- Preparing presentation material in conjunction with relevant colleagues using PowerPoint or other software as appropriate
- Diary and inbox management, opening and dealing appropriately with post as arranged with applicable colleagues
- Making travel arrangements via the designated travel management company
- Trip preparations and administration, providing the necessary support such as internal trip notification, collating of items raised, preparation of information packs, liaison with Member/Member support staff (where appropriate) to organise and/or confirm itineraries
- Assisting with the preparation of trip / visit notes
- Assisting with the arrangement of Sector awaydays, member and broker events, in coordination with marketing (as appropriate)
- Coordinating cover rotas
- Assisting with arrangements for visiting Members and guests including hotel reservations, restaurant bookings, itineraries, and travel as appropriate, booking meeting rooms, liaising with appropriate colleagues and any follow up tasks
- Arranging corporate gifts as appropriate and maintaining accurate record of gifts to avoid duplication
- Booking meeting rooms and desks
- Cover and support for other Sector Coordinators / PAs when out of the office or generally needed due to workload / capacity issues
- Maintaining the Sector’s intranet page, updating organisation charts and teams sheets as directed
About you
Skills/Qualifications/Experience
- Significant experience of working as a PA or secretary
- Experience of booking travel, arranging meetings and corporate entertainment
- A keen attention to detail and accuracy
- IT Literate with the ability to quickly adapt to new systems
- Efficient and effective administration skills
Who we are
We are a specialist marine insurer and a member of the International Group of Protection and Indemnity clubs, owned by its shipowner members and controlled by a board of directors drawn from its membership. We’re one of the world’s leading and most influential P&I Clubs. Employing over 600 people globally, we provide an unmatched depth and breadth of expertise to our members.
Our culture and what to expect from us
Our culture is hugely important to us enabling us to fulfil our brand promise, ‘Taking on tomorrow, together’. Together we are empowered, inquisitive and courageous, giving the best of ourselves to our colleagues, customers, members and the communities we serve.
We provide excellent service to members, build long-lasting relationships built on trust and understanding, and treat our colleagues in the same way. It doesn’t matter who you are or what you do, we all act as role models and celebrate our cultural principles.
Benefits
- 27 days annual leave + bank holidays (rising with length of service).
- An annual company bonus scheme.
- Private Medical Insurance.
- Life Insurance
- Structured learning and development with support towards obtaining professional qualifications that are relevant to your job.
- Gym Allowance and much more...
Salary starting from £35,000+, with scope to increase.
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