A vacancy has become available and we are therefore inviting applications for the position of Business Administrator within the Finance/HR Department. We are seeking a candidate who can provide efficient and accurate administrative support across both Finance and HR functions. Reporting to the HR Manager, the role supports the smooth operation of Finance and HR administration while ensuring compliance with UK legislation, company policies, and confidentiality requirements. To work collaboratively to deliver a timely, accurate and administrative focused service.
RESPONSIBILITIES
- To provide administrative support for the recruitment process.
- To assist with the onboarding of new recruits including carrying out Right to Work Checks.
- To input data into the HRM system accurately and ensure that personnel records are updated regularly.
- To book all corporate travel (excluding the service team) for the company and to arrange catering when required.
- Support with minute taking at meetings when required.
- To download and file Proof of Delivered from Haulier websites and file collection notes.
- Send out invoices and statements to customers
- Respond to customer requests for copy documentation in a timely manner.
- To prepare and issue documentation needed throughout the employee life cycle.
- Assist with the scheduling of health surveillance appointments for the occupational health on site clinics.
- To provide administrative assistance to the Finance Team where required including but not limited to, purchase ledger, credit card reconciliation, post and general office administration tasks.
- To provide cover for payroll processes when required ensuring accurate data is input. adhering to the set deadlines
THE IDEAL CANDIDATE
- Previous administrative experience within a Finance / HR function.
- Working knowledge of Finance and HR packages
- Proficient in Microsoft Office (Excel, Word, Outlook and Teams)
- Professional and discreet approach to sensitive information.
- Reliable and trustworthy.
- Proactive and self-motivated with the ability to work independently as well as part of a team.
- Strong organizational skills with attention to detail and accuracy.
- Effective communication skills both written and verbal.
- To be able to communicate professionally and the ability to listen and effectively verbalise and contribute to ideas.
- Good interpersonal skills
- Ability to work confidentially and manage confidential information professionally.
- Ability to prioritize workload and meet deadlines.
HOW TO APPLY
Please apply in writingwith full CV marked “Private and Confidential
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