PROJECT ADMINISTRATOR
Location: Leatherhead, UK
Contract Duration: 6 Months
Sector: Oil & Gas / Engineering Project
Start Date: ASAP
Role Overview
Reporting to the project leadership team, the Project Administrator provides comprehensive administrative and coordination support to a multi‑disciplinary project team. The role is office‑based and plays a critical part in ensuring the smooth day‑to‑day operation of the project by managing logistics, documentation, systems access, travel, and facilities support.
This position requires a proactive, highly organised self‑starter who is comfortable engaging with both client stakeholders and internal support functions to ensure all administrative and operational needs are met efficiently.
Role & Requirements
- Provide full administrative support to the project team, ensuring daily operations run effectively
- Organise and manage meeting rooms, seating arrangements, furniture, and office logistics as team members join or leave the project
- Coordinate catering and maintain coffee and food orders for personnel
- Arrange business travel, accommodation, taxis, and visitor logistics
- Support personnel and their families with relocation matters including accommodation, schooling, and transportation where required
- Prepare, number, issue, file, and maintain project correspondence and letters
- Maintain accurate project registers and logs on SharePoint, including vacation, IT equipment, travel, catering, and document registers
- Manage SharePoint access and system permissions for new starters and visitors
- Liaise with IT to resolve conference room issues, ensure photocopiers are operational, and support general IT requirements
- Prepare meeting rooms and TV monitors for daily toolbox talks and distribute toolbox notes
- Support document management activities as required by the project team
- Ensure effective communication and coordination with internal support functions to resolve issues and maintain project continuity
- Carry out additional administrative responsibilities as required to support the project
Requirements
- Previous experience in a Project Administrator, Project Coordinator, or Office Administrator role within an engineering or project environment
- Strong working knowledge of SharePoint, Microsoft Word, Excel, and DocuSign
- Excellent organisational skills with the ability to manage multiple priorities in a fast‑paced environment
- Strong communication and stakeholder engagement skills
- Proven ability to work independently as a self‑starter and proactively resolve issues
- Comfortable working full‑time on site, 5 days per week
- Attention to detail and a structured approach to documentation and record keeping
The next step
We have an established project team in place and are looking to appoint an additional administrator to support ongoing project delivery. We recognise that you may not meet every requirement listed; however, if you believe your skills and experience could add value to this project, we encourage you to contact our recruitment partner Airswift for further discussion.