Senior Purchase Ledger Clerk - Bolton based
Reports to: Finance Manager
Hours: 37.5 hours per week, Standard holidays + bank holidays, pension scheme, staff discount and free parking.
Role Overview
We are seeking a detail oriented and proactive Senior Purchase Ledger Clerk to manage end to end purchase ledger processing within the ERP system, used across our food manufacturing operations.
This role ensures accurate supplier management, invoice processing, payment routines, and ledger control, maintaining strong financial governance across stock and non-stock purchasing.
Key Responsibilities
- Supplier set up, account structures, payment terms, contact details, and bank information.
- Update period end dates, terms of payment, credit ratings, and exchange rates.
- Ensure compliance with internal controls for supplier activation and change management.
- Process invoices for utilities, services, subcontracting, and general expenses.
- Apply correct nominal ledger coding, VAT treatment, and due dates.
- Ensure batch integrity and accurate posting.
- Match supplier invoices to purchase orders and goods received notes.
- Investigate discrepancies in quantities, pricing, or rejects.
- Ensure accurate updating of stock valuation and nominal postings.
- Process supplier credit notes (pricing errors, returns, overcharges).
- Manage unmatching of payments where required.
- Perform journal transfers between supplier accounts
- Produce "Invoices Due" reports, apply payment holds, and review payment schedules.
- Generate and submit BACS files and issue remittances by email or print.
- Complete payment run closure activities
- Perform supplier statement reconciliation.
- Maintain accurate aged creditor listings and resolve outstanding items.
- Support GRNI reconciliation, accrual postings, and month end ledger control.
- Ensure consistent application of 3-way matching for stock purchases.
Skills & Experience Required
- Proven experience in Accounts Payable role.
- Strong understanding of purchase orders, GRNs, and 3-way matching.
- Proficient in Microsoft Office, especially Excel.